Document Control Specialist

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Job Title:

Quality Document Control Specialist/ Quality Clerk

We are currently seeking a detail-oriented Quality Document Control / Quality Clerk to support our Quality Management System and ensure accurate control of ISO documentation, audits, and quality records. This role works closely with the Quality Manager and plays a key part in maintaining compliance and quality standards across the organization.

• Control, organize, and archive ISO documents and procedures (physical and electronic)
• Maintain master copies and ensure proper document revision control
• Release new documentation and remove obsolete revisions from circulation
• Send notifications for new documents and revisions
• Follow record retention procedures and document control guidelines
• Assign document numbers and update document lists, forms, and extensions
• Update customer specifications and manage distribution lists

• Maintain and categorize PCN logs
• Notify stakeholders of PCN implementation
• Track expiring PCNs and provide reminders to document authors

• Assist with and conduct internal ISO audits as required
• Prepare audit documentation, reports, and findings
• Maintain audit records and review previous findings and customer complaints
• Participate as an internal auditor
• Conduct plant-wide 5S audits and report findings and averages

• Support QA functions including test sample coordination and returned product processing
• Enter quality and run sheet data into Uni Point
• Update lot status in Syspro ERP
• Review Certificates of Conformance
• Perform Quality Clerk data entry duties as needed
• Other duties as assigned

• Strong attention to detail and organizational skills
• Ability to manage documentation in both electronic and paper formats
• Familiarity with ISO standards and document control processes preferred
• Comfortable working with ERP and quality software systems (UniPoint, Syspro a plus)
• Proficient in Microsoft Excel and email communication
• Ability to work independently and collaborate with cross-functional teams