Administrative Assistant

Administrative Assistant – ABA Center

Randolph, MA | Full Time

We are hiring an Administrative Assistant who will be a critical partner in ensuring our team’s continued success in our ABA Center in Randolph, MA. Bring your talent to collaborate with internal and external partners, juggle competing tasks, and add a dash of creativity to your daily work. We’re looking for someone who thrives in a fast‑paced environment, loves solving puzzles, and celebrates when tasks are completed.

This position offers an excellent opportunity to learn about our team and organization while pursuing your supported career growth.

• Maintain and organize data to ensure accurate reporting and tracking
• Answer phone, forward calls, and take messages as needed
• Greet visitors and direct them as appropriate
• Prepare outgoing mailings, including certified mail and overnight packages
• Make photocopies and transmit faxes as requested
• Ensure that all office equipment is in working condition
• Track, order, and distribute office supplies and beverage supplies
• Maintain a clean, organized, and sanitary clinical environment through daily, weekly, and monthly maintenance and cleaning tasks
• Conduct monthly safety inspections, coordinate emergency preparedness activities, and oversee required emergency drills to ensure a safe and secure program environment
• Manage daily staff and client scheduling to support efficient center operations, maintain appropriate coverage, and address staffing needs in real time
• Provide direct clinical support and session coverage as needed to ensure continuity of services and minimize disruptions to client programming
• Coordinate transportation services with external vendors, families, and staff to support timely and reliable client arrivals, departures, and schedule changes

• 2+ years of experience working in an administrative capacity
• Associate’s or Bachelor’s degree preferred, or equivalent work experience
• Digital native proficiency
• Moderate to advanced skills in Microsoft Excel, Teams, and Word
• Proven excellent verbal and written communication skills
• Impeccable time management while handling competing priorities
• Relentless attention to detail
• Experience with Canva, Adobe Suite, Constant Contact, content management systems, and social media management is a huge plus

• Generous Paid Time Off: ample vacation time along with 10 paid holidays
• Comprehensive
  
  Health Benefits:
  
  competitive medical, dental, and vision insurance
• Investing in Your Growth: paid training and certification opportunities
• Support When You Need It:
  Employee Assistance Program (EAP) for confidential support and guidance
• Investing in Your
  
  Education:
  
  tuition reimbursement and loan repayment assistance programs
• Secure Your Future: 403(b) retirement plan with employer match

$21.00–$22.00 hourly rate

Let’s create something extraordinary together! Apply now and let the magic begin.