Office Services Manager

General Responsibilities

• Participates in the preparation of information relayed to the Library Board of Trustees
• Acts as a liaison between Town Hall and the Library for purchasing, check requests, work orders and questions on procedures
• Attends suitable meetings and workshops to enhance library services and personal performance
• Travels to Town Hall for mailings, deposits, payroll checks and interoffice paperwork

• Reviews with Library Directory any questions or concerns regarding accounts payable, donations and other financial issues
• Tracks and monitors income and expenses
• Sends monthly spreadsheet to tax collector for review and corrections if necessary
• Prepares purchase orders and vouchers
• Prepares monthly budget statements and voucher lists for the Library Board of Trustees
• Maintains the cash box and calculates/posts monies daily
• Takes bank deposits to Town Hall
• Participates actively in the annual audit process
• Keeps current on purchasing and contract laws and regulations
• Works with the auditor and township CFO to ensure all financial issues are handled properly
• Tracks donations and apprises Director of receipt of them
• Coordinates the invoices, other associated paperwork and payment for programming
• Empties the copier cash, records receipt and takes to bank
• Performs duties as a back-up to payroll process

• Tracks and orders supplies for all departments
• Receives deliveries from vendors, checks packing slips and directs to appropriate department
• Keeps current on approved vendors
• Maintains records of orders placed and received
• Coordinates with Town Hall the registration of new vendors
• Keeps up-to-date on changes within the Town Hall requisition portal

• Maintains office machines and keeps track of maintenance contracts
• Makes calls for services needed for facility and equipment maintenance

• Manages our Museum Pass Program

Reports to:

the Library Director