Administrative Assistant Randolph, NJ

Administrative Assistant

A growing, family-owned company is seeking an organized and proactive Administrative Assistant to support daily office operations and company leadership. This is a highly visible role that offers a mix of office administration, executive support, vendor coordination, and project assistance.

The ideal candidate is professional, detail-oriented, adaptable, and enjoys being the go-to person who helps keep an office running smoothly.

Responsibilities:

• Manage day-to-day office operations and administrative activities
• Serve as the primary point of contact for vendors, service providers, and insurance brokers
• Coordinate and assist with annual commercial insurance renewals and related documentation
• Maintain Certificates of Insurance (COIs) and other business records
• Order office supplies and oversee facility-related needs
• Answer incoming calls, emails, and correspondence
• Welcome visitors and provide professional front-office support
• Coordinate calendars, meetings, appointments, and travel arrangements
• Provide executive and personal assistant support to the Owner
• Assist with company events, special projects, and operational initiatives
• Maintain organized files, records, and administrative documentation
• Prepare reports, track projects, and support leadership as needed
• Handle confidential information with discretion and professionalism