Finance & Accounting Manager

Summary

The Finance & Accounting Manager is responsible for the overall financial management and accounting functions of the Cooperative. This position leads core finance operations; maintains accurate accounting records, internal controls, and compliance practices; oversees payroll, accounts payable, accounts receivable, cash management, budgeting, and financial reporting; and provides timely, reliable financial information to the General Manager, Board of Directors, management team, owners, and staff to support sound decision-making.

Reports To: General Manager

Department: Administration

Schedule: Full-time, 40 hours per week, with additional time as needed to meet department needs.

Availability: Schedule must remain flexible and may occasionally include evenings, weekends, or holidays based on business needs.

FLSA Status: Exempt

• Maintain accounting systems, records, and procedures in accordance with generally accepted accounting principles, Cooperative policies, and applicable requirements.
• Oversee general ledger activity, month-end closing and year-end reconciliations, accounts payable, accounts receivable, and daily cash controls to ensure accuracy and timeliness.
• Maintain effective internal controls, checks and balances, and records retention practices to safeguard Cooperative assets and support audit readiness.
• Coordinate annual reviews, audits, tax filings, and other required reporting with external accountants, auditors, agencies, and service providers.
• Monitor cash flow, manage banking relationships, and schedule significant payments to support operational needs.
• Support the General Manager in financial planning, policy governance reporting, and the development of annual operating and capital budgets.

• Prepare accurate and timely weekly, monthly, quarterly, and annual financial statements and management reports for the General Manager, Board of Directors, Finance Committee, and department leaders.
• Provide analysis, variance reporting, and other financial information to support decision-making across the Cooperative.
• Present financial information in clear, useful language for non-financial managers, staff, and board members.
• Attend Finance Committee and Board meetings as needed to present reports, answer questions, and support financial oversight.

• Oversee payroll administration, including employee record maintenance, payroll processing, and reconciliation of payroll-related accounts.
• Ensure timely and accurate filing and payment of payroll taxes and other required local, state, and federal obligations.
• Maintain the confidentiality and security of sensitive financial, payroll, and personnel-related information.

• Establish and maintain organized financial, banking, tax, payroll, and permanent files in accordance with legal requirements and Cooperative policy.
• Ensure records are complete, accessible, and retained in accordance with applicable guidelines.
• Maintain department equipment, systems, and workflows in an efficient and orderly manner, and communicate operational needs or issues to management.
• Work collaboratively across departments to strengthen financial understanding, compliance, and operational effectiveness.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent combination of education and relevant experience may be considered.
• Three or more years of accounting or financial management experience required; retail or grocery cooperative experience preferred.
• Experience with budgeting, cash management, payroll, audits, and financial statement preparation strongly preferred.

• Strong knowledge of accounting principles, internal controls, and standard financial reporting practices.
• Ability to analyze and interpret financial data, identify trends or variances, and communicate findings clearly to non-financial audiences.
• Proficiency with spreadsheets, accounting software, payroll systems, and standard office applications.
• Strong organizational skills, attention to detail, and ability to establish priorities, meet deadlines, and manage multiple responsibilities.
• Effective verbal and written communication skills, including the ability to prepare reports, correspondence, and presentations.
• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.
• Ability to work collaboratively across departments and contribute to operational and strategic decision-making.
• Ability to explain financial concepts, systems, and procedures to staff and managers with varying levels of accounting knowledge.

• Pursue continued professional growth through education, research, and collaboration with other professionals and industry leaders.
• Participate in and report on all required training and educational…