Police Records Clerk

Overview

Schedule: Variable hours including nights, weekends, and holidays. Employment Type: Part-Time.

Join Our Team and Serve Your Community. Are you organized, detail-oriented, and passionate about public service? The City is seeking a dedicated Police Records Clerk to support our Police Department and help provide vital services to our community. This role is often the first point of contact for citizens requesting police information, making it a key position that helps build trust, transparency, and service excellence.

If you enjoy helping others, working in a fast-paced environment, and being part of a professional public safety team, we encourage you to apply.

As a Police Records Clerk, you will play an important role in keeping our department and community informed by:

• Receiving and processing a variety of police reports and records with accuracy and attention to detail
• Assisting citizens, attorneys, and agencies with records requests in person, over the phone, and in writing
• Searching electronic databases and manual filing systems to locate requested information
• Preparing and releasing records in compliance with public records laws and department policies
• Providing friendly, professional customer service while handling sensitive and confidential information
• Supporting police personnel and internal departments with records management needs
• Adapting to a dynamic environment with varying work schedules

• Strong customer service and communication skills
• Excellent organizational skills and attention to detail
• Ability to manage confidential and sensitive information responsibly
• Comfort working with computer systems and office technology
• Ability to work independently and as part of a team
• Flexibility to work varying hours including nights and weekends

• Accountability: Ensure records are accurate, secure, and processed according to established laws and policies
• Empowerment: Provide clear, helpful information that supports citizens and coworkers
• Innovation: Support improvements in records systems and processes to better serve the community
• Ownership: Take pride in delivering reliable, timely, and professional service

The City is committed to creating a workplace where employees feel valued, supported, and empowered to make a difference. Our team is built on Accountability, Empowerment, Innovation, and Ownership, and we are proud to serve our community with integrity and professionalism.

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Receives, checks, collates, sorts, records, indexes and files arrest, accident, offense and related police reports and records; codes report and otherwise prepares source documents for entry into computerized records system and for scanned; may enter information from source documents into a computerized record.
• Research computerized and manual filing systems to obtain information, and copies documents for use in investigations and court prosecutions.
• Receives and checks probable cause affidavits in computerized and manual records systems for prior arrests, assigns identification numbers, photocopies and distributes copies of forms; completes information on fingerprint cards and distributes copies; maintains log of reports sent to Court Liaison office.
• May operate on-line computer terminals to produce statistical reports for management information and for inclusion in State and NIBS statistics banks. May check computer print-outs and reports for completeness and accuracy, makes corrections and resolves error problems.
• Receives accident and offense reports, assigns identification numbers, makes and distributes copies of reports.
• Receives requests for information and/or copies of police records and reports; searches computerized and manual filing systems to obtain records requested; copies records; receives and accounts for fees received.
• Assists police personnel in researching files to obtain information concerning arrests,…