Campus Admissions & Tours Coordinator

The Admissions Specialist will plan and coordinate all campus tours for prospective students, parents, and K-12 schools. The Specialist will work with the Recruiter to coordinate and direct efforts to convert prospective students into enrolled students through outreach and follow-up. This position will require time outside of the office to help WDTC maintain a presence at community organizations where WDTC holds office hours.

This position may assist with recruiter events when needed.

Dean of Enrollment Services

This is a full-time position and most of the work to be performed will be done in usual office working conditions on campus. Must be able to work in a multi-tasked environment. Daily attendance is required to meet the needs of students and prospective students. Days and hours are Monday through Friday and work hours may be variable between 7:30 a.m. to 4:00 p.m. timeframe.

However, there may be times when travel or after-hours are required for events, meetings, training, and other responsibilities. These responsibilities may require evening and weekend hours.

The duties of this position are sedentary to moderate in nature; however, the employee may have long periods of sitting and/or standing and may need to climb or balance, stoop, kneel, crouch or crawl. Extensive data entry/typing using hands and fingers. Sufficient vision and hearing are required to complete the work and interact with students, staff, faculty, and the public. The employee must occasionally lift and/or move 10-25 pounds.

• Plan and coordinate all on campus WDTC admissions events (camps, career fairs, visit days, etc.)
• Assist students through admissions process, including:
  • Visits with walk-in prospective students
  • Conducts individual admissions appointments with prospective students
  • Calls applicants to schedule admissions tests
  • Reviews of admissions test results
  • Completes admissions advising sessions
  • Makes phone calls/sends emails/text messages for follow up
  • Assist in any other admissions process as needed
• Coordinates all prospective group tours on campus. Working with the Recruiter to ensure adequate coverage and logistics of tours.
• Creates and delivers presentations to prospective student groups, parents and/or community groups to promote Western Dakota Technical College.
• Schedule, set up and administer admissions testing for incoming new students (ACCUPLACER and TEAS).

Associate degree in Business, Marketing, or related field and 3 years’ experience in higher education, community-based organization and/or admissions, sales, recruitment or a combination of education and experience that provides the required knowledge, skills, and abilities to meet the expectation of the position.

• Knowledge of and commitment to the goal of a comprehensive enrollment services office.
• Knowledge of current technology used in educational services.
• Knowledge of policies, procedures, functions, and organization of assigned areas of responsibility.
• Experience coordinating student outreach activities and processes required.
• Excellent customer service skills.
• User-level knowledge of Outlook, Word and Excel are required.
• Ability to multi-task and prioritize with strong organization skills.
• Ability to operate various office equipment, including but not limited to computers, telephone systems, calculators, copiers, and facsimile machines.
• Works effectively and productively as a team member. Keep others informed of information needed. Treats others with respect, maintaining a spirit of cooperation.
• Maintains effective and professional verbal and written interactions with peers, customers, supervisors, and other staff.
• Utilize AI-enabled tools, when appropriate, to support and enhance daily job functions.
• Uses diplomacy…