Administrative Assistant

Kelly
, in collaboration with Johnson and Johnson
, is seeking an Administrative Assistant to support the Vice President, R&D Biosurgery, the R&D team, and the Senior Executive Assistant. This role focuses on managing key administrative functions to ensure the continued effectiveness and efficiency of the department.

• Manage calendars for the supervisor, resolving scheduling conflicts, and assist with meeting coordination.
• Handle complex travel arrangements in alignment with company policies and prepare expense reports as needed.
• Publish internal communications and general announcements.
• Maintain and update organization charts and departmental distribution lists.
• Coordinate interviews and facilitate the onboarding process for new R&D associates.
• Address highly confidential matters with professionalism, discretion, and good judgment.
• Oversee departmental supply management to maintain a productive office environment.
• Proactively undertake administrative projects and support overflow tasks from the Senior Executive Assistant.
• Exhibit high learning agility and proactively manage requests in a fast-paced, dynamic environment.
• Collaborate with team members and contribute to a positive and effective work environment.

• High School diploma required;
  Associates or Bachelor’s degree preferred.
• Minimum of 5 years of administrative experience in a fast-paced setting.
• Proven experience in executive environments.
• Proficiency in systems such as MS Office, Concur, Skype, IRIS, eMarketplace, and SharePoint.

• Exceptional verbal and written communication skills.
• Strong organizational and problem-solving capabilities.
• Ability to manage multiple priorities under time constraints.
• Demonstrated judgment and proactive problem-solving skills.
• Capacity to work independently with minimal supervision.
• Strong teamwork and interpersonal skills, including presentation abilities.

This is an exciting opportunity to join Kelly in collaboration with Johnson and Johnson in supporting groundbreaking Research & Development initiatives. If you are an organized, proactive, and solutions-oriented professional, we encourage you to apply.

Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. Retirement savings plan, service bonus and holiday pay plans, transit spending account, paid sick leave, and other benefits are also available.  for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce.

Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.