Senior Administrative Assistant, Cardiopulmonary

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and Med Tech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn

more at  

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

** Job Function:*
* Business Support

** Job Sub*
* ** Function:*
* Administration & Secretarial

** Job Category:*
* Business Enablement/Support

** All Job Posting Locations:*
* Raritan, New Jersey, United States of America

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* Job Description:

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* We are searching for the best talent for a  
** Senior Administrative Assistant** . This hybrid role (3 days per week in office) will be in  
** Raritan, NJ** .

** About Innovative Medicine*
* Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at  

Reporting to the Vice President, Therapeutic Area Market Access Cardiopulmonary, we are seeking a highly adaptable, organized, and communicative individual who upholds the utmost professionalism, and discretion, independently resolves complex issues, build strong stakeholder relationships, and contribute to a collaborative culture. You will provide administrative support to the Global Market access Cardiopulmonary team, the DAS Commercial Leader Cardiovascular, his team and ad hoc support as required to other Senior leaders in GCSO such as in Neuroscience.

+ Provide advanced administrative support, including complex calendar management, senior-level meeting scheduling, logistics coordination, and diligent follow-up on action items and deadlines.

+ Coordinate department operations and support governance processes through efficient approvals and document routing.

+ Assist with financial and administrative tasks, such as purchase order creation/tracking, vendor onboarding, budget management, and contract processing.

+ Proactively manage in-person meetings-venue selection, catering, resource allocation, and payment handling-while anticipating and resolving challenges.

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* Key Responsibilities:

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* Dedicated leadership support (VP and Sr Director)

+ Complex calendar management

+ Scheduling of Sr level, alliance meetings

+ Manage meeting logistics (location, technic, catering)

+ Maintain org charts and distribution lists

+ Travel management and expense reporting

+ Coordinate recruiting activities for both internal and external candidates

+ Formatting and distribution of internal communications, presentations

+ Budget tracking

Department Operations & Governance Support

+ Coordination of recurrent department forums:
Townhalls, LT meetings, team meetings as required

+ Support Governance processes

+ Purchase order creation and contracting

+ Support visitor check-ins (if J&J location)

+ Support the onboarding and offboarding transition process for team members.

+ Support maintenance of department SharePoint/Teams sites

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* Qualifications:

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* *
* Required:

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* + A minimum of a High School diploma

+ A minimum of 4 years of administrative or similar experience, preferably within the pharmaceutical industry.

+ Expert proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.

+ Strong proficiency with productivity tools and portal technologies such as Workday, Global View, MS Teams, Zoom, and SharePoint.

+ Excellent verbal and written communication skills, paired with exceptional interpersonal abilities.

+ Meticulous attention to detail, coupled with…