Sales Coordinator

Job Description

• Provide daily administrative support to the Sales team including scheduling meetings managing correspondence and maintaining files
• Assist in the preparation of proposals contracts and presentations for clients ensuring accuracy and timely submission
• Act as a point of contact for client inquiries provide information and ensure follow-up is conducted in a timely and professional manner
• Update and maintain client information leads and activity logs in the PMS system Ensure data integrity and assist in reporting
• Compile sales data and prepare reports on sales performance lead conversion and client feedback for the team
• Manage and organize documentation related to sales activities events and promotional materials
• Assist in the organization of site inspections events and trade shows including logistics coordination and materials preparation
• Collaborate with other departments to ensure client requirements are met and sales activities are aligned with service delivery
• Ensure timely follow-up on client communications and track status of proposals and pending tasks
• Ensure all documentation and communication comply with company policies and confidentiality guidelines
• High School diploma or equivalent; additional qualification in Business Administration, Hospitality, or related field is a plus.
• Previous experience in a sales support or administrative role, preferably in the hospitality or service industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with PMS systems is preferred.
• Strong organizational and time management skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize in a fast-paced environment.
• Customer-service oriented with a proactive and problem-solving mind-set.
• Ability to work collaboratively within a team and independently when required.