Branch Accountant | Al-Futtaim Automotive | Toyota and Lexus

Overview Of The Role

The Branch Accountant is responsible for providing specialized financial support to the Toyota and Lexus dealership encompassing showroom, service, and spare parts departments. The role demands meticulous recording, monitoring, and reporting of financial transactions to ensure accuracy and compliance with organizational and regulatory standards. As a critical link between the finance business partner and branch operations, the Branch Accountant ensures financial integrity across all dealership activities.

• Ensure relevant conditions and pricing are maintained in the order before invoicing.
• Coordinate with the credit control team for credit customer deals.
• Verify documentation as per SOP before proceeding with deals and issue invoices timely.
• Maintain relevant AFM documentation for timely payment receipt.
• Issue gate passes per AFM guidelines.
• Follow procedures for billing cancellations according to SOP.
• Archive sales invoices, cancellations, and gate passes.
• Arrange documents and supporting evidence for audits.

• Verify and post bank transfers against respective invoices in SAP.
• Monitor petty cash float and review pending claims for submission.
• Oversee insurance limits of cash/collection in vault with cashier, ensure insurance coverage if limits are exceeded.
• Ensure timely cash desk collections deposit by cashiers in SCDM.
• Properly sign and file collection/PCF verification and handover for future reference.
• Monitor cheque clearance, bouncing cheques, and refund cheques.
• Adhere to AFM company policy regarding customer refunds and maintain logs.
• Perform surprise cash counts as per SOP.

• Conduct finance-related processes complying with AFM policies & procedures.
• Support monitoring of Opex & Capex.
• Ensure strict adherence of AFM documents to SOPs.
• Monitor clearance of Open POs and follow-up with stakeholders for timely processing.
• Report and clear cash invoices not collected regularly.
• Execute ad hoc tasks/reports requested by FBP/FM/Branch Management.
• Effectively control costs and elevate abnormalities.
• Ensure timely processing of Open POs.
• Deliver assigned tasks on time.

• Review and ensure timely submission of second sets.
• Monitor branch AR reports daily, weekly, and monthly, and follow‑up for outstanding/overdue invoice collection.
• Maintain list of credit facilities to branch credit customers including credit limits, periods, and details.
• Ensure timely collection of credit customer payments.
• Ensure proper documentation and credit limits for credit customers.

• Facilitate group internal audit review of branch operations and implement audit recommendations.
• Identify and elevate process gaps and improvement opportunities to the line manager.
• Highlight suspicious transactions/deals to management.
• Ensure accuracy and completeness of documentation as per internal audit standards.

• Strong organizational skills and attention to detail.
• Proficiency in using finance and accounting software, particularly ERP systems.
• Excellent communication skills, both verbal and written.
• Ability to work effectively under pressure and manage multiple priorities.

• Bachelor's degree in accounting or a similar qualification.
• Minimum of 3 years of experience in branch accounting, preferably within an automotive dealership.
• Proficient team player with strong communication and coordination skills.
• Experience and exposure to ERP systems.