Senior Procurement Manager

About the job Senior Procurement Manager

The Senior Procurement Manager is entrusted with the significant responsibility of overseeing and optimizing the procurement process. As a primary cost driver in the P&L, procurement plays a pivotal role in the financial health of the organization.

Reporting to the VP of Finance and Corporate Services, this role seeks out economies of scale, effectively leverages commercial agreements for the authority's financial benefit, and ensures compliance, especially given the added layer of governance being a government entity.

With an unwavering commitment to creating savings through adept negotiation and contract re‑negotiation, the Senior Procurement Manager also focuses on fostering alliances ensuring that strategic procurement activities align with the organization's broader financial and operational objectives.

Managerial Accountabilities Strategic Procurement Leadership

• Propose and implement a robust procurement strategy, focusing on economies of scale.
• Lead the procurement plan ensuring its proper execution in line with organizational goals.
• Foster a culture of continuous improvement by proposing enhancements to the procurement policy based on best practices.

Stakeholder Engagement and Alignment

• Establish strong relationships and alignment with internal stakeholders, including department heads and the internal commercial team.
• Manage relationships with external stakeholders such as vendors and other government entities.
• Report on committee resolutions to senior management, ensuring clarity and transparency in procurement decisions.

Team Management and Development

• Directly manage a team of 4, overseeing procurement, purchasing, and contract management activities.
• Ensure the Contracts Assistant Manager effectively adheres to all contract stipulations and completes tasks efficiently.
• Support and guide the team in their tasks, emphasizing the importance of adherence to the preapproved yearly budget.

Functional Accountabilities Compliance and Governance

• Oversee compliance with the delegation of authority, monitoring approval limits, and ensuring the right level of review prior to vendor engagement.
• Aim for clean audit reviews by ensuring complete compliance across all procurement activities.
• Lead on the remediation plan of all audit findings and manage the implementation of action plans.
• Assess the effectiveness of the Procurement governance framework on a regular basis and constantly propose amendments/improvements as needed.
• Develop/update the policies & procedures of the function as needed.
• Manage the Procurement Committees to ensure their effectiveness as per their charters, missions, & actions taken.

Contract and Vendor Management

• Lead in negotiating contracts, tenders, and the commercial engagement of third parties.
• Oversee the complete contract lifecycle, ensuring technical accuracy, beneficial commercial terms, and KPI delivery.
• Grow and manage the third‑party portfolio, ensuring beneficial terms for the organization.

Operational Efficiency and System Management

• Streamline the procurement cycle by continually refining processes.
• Oversee and manage the procurement system (ERP or other systems adopted by the authority).
• Lead special projects such as the upgrade of the ERP‑procurement system and expansion of the supplier portfolio.

Financial Oversight and Budget Management

• Review and approve spending as per Delegation of Authority (DOA) limits.
• Directly manage the department's budgets, ensuring strict adherence to the preapproved yearly budget and identifying savings opportunities.
• Emphasize the importance of financial integrity within the team, ensuring accurate and transparent financial reporting.

Continuous Monitoring and Reporting

• Regularly assess the quality of commercial engagements and work towards enhancing the KPIs of these engagements.
• Monitor adherence to contracts with the support of the Contracts Assistant Manager.
• Report on annual savings and other financial metrics, aiming to achieve or surpass targets.

Communication & Working Relationships Internal Reasons for Interaction

• All Departments:
  To ensure that the procurement process aligns with each department's specific…