Office Assistant II

General Description

The Wyoming Department of Corrections is committed to public safety, high correctional standards, and creating a safe, supportive work environment for our employees. We offer a comprehensive benefits package that includes retirement, insurance, paid leave, and more because we value the people who keep our facilities running strong.

The Wyoming State Penitentiary is seeking an Office Assistant to join our team. This position provides comprehensive administrative and clerical support to the Warden. Responsibilities include managing day-to-day administrative operations, coordinating assigned programs and projects, and offering guidance to administrative staff.

Rawlins offers the perfect blend of small-town charm and big adventure. Nestled in the heart of Carbon County, it’s a community surrounded by wide-open spaces and outdoor recreation opportunities. Spend your weekends fishing for trout and walleye at Seminoe State Park, hitting the ATV trails, enjoying a round at the local golf course, or experiencing the excitement of local rodeos. Plus, Casper is just a short drive away for even more outdoor and cultural experiences.

And remember—Wyoming has no state income tax, meaning more of your paycheck stays with you!

• Culture of public service and a commitment to work/life balance
• Eligibility for Public Service Student Loan Forgiveness
• Health, Dental, and Vision Insurance
• State Retirement plan and additional savings opportunities
• Paid vacation, sick leave, and holidays

Human Resource Contact:
Alisha Witt alisha.witt or

• Independently compose and type correspondence related to the assigned office/program area.
• Review incoming correspondence, applications, etc.; initiate replies as appropriate; route matters requiring action by staff; follow up to ensure actions are completed.
• Compile and type special reports by selecting relevant information from a variety of sources, such as reports, documents, correspondence, electronic files, etc.
• Perform specialized tasks relating to databases.
• Serve as the point of contact for the assigned program.
• Apply specific knowledge of work unit programs and activities.
• Complete special projects for the program manager.
• Participate in the development of department documents; provide guidance and technical assistance to the department.
• Train other staff or work as part of a project management team with managers and other professionals.
• Responsible for customer service, answer questions on departmental services and functions; assist the public; handle and adjust customer complaints.
• Interpret policies and procedures for employees or customers.

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of record-keeping and preparation of reports.
• Knowledge of state governmental organizations.
• Knowledge of the principles and methods of gathering information.
• Knowledge of methods used to monitor and evaluate program delivery.
• Knowledge of governmental procurement principles, methods, and procedures.
• Knowledge of forms development techniques.
• Knowledge of advanced research, analysis, and compilation of data.
• Knowledge of agency-specific specialties.

Education:

Associate's Degree (typically in Business)

Experience:

Acquired knowledge at the level of an Office Assistant I

OR Education & Experience Substitution: 1-3 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant I

Certificates, Licenses, Registrations:
None

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Lifting/grasping up to 20 pounds on an occasional to regular basis, without assistance.
• Walking up and down stairs on an occasional basis.
• Stooping, bending, kneeling, and crouching on an occasional basis.
• Reaching on a regular basis.
• Typing/repetitive motion on a frequent basis.
• Talking/hearing on a frequent basis.
• Seeing: the visual ability to perform…