Bookkeeper

The Position

We are looking for a detail-driven Accounting Clerk / Bookkeeper to support our growing construction and service operations. This is not just a data entry role. This position plays a key role in the financial health of the company, owning day-to-day bookkeeping functions while supporting project financials across both our commercial and service divisions.

This role is ideal for someone who understands construction accounting, job costing, and AIA billing, and wants to grow into a more advanced accounting position over time.

You will work closely with Project Managers, Coordinators, and leadership to ensure billing accuracy, clean books, and strong cash flow management across the company.

• Process high-volume vendor invoices across multiple jobs and divisions
• Code invoices correctly to jobs and cost codes
• Reconcile vendor statements and resolve discrepancies
• Prepare and process weekly check runs and ACH payments
• Maintain organized and accurate AP records

• Prepare and submit monthly AIA billings to General Contractors
• Manage lien waivers and ensure compliance with billing requirements
• Track project billing schedules and deadlines
• Work with Project Managers to ensure accurate percent complete and job cost alignment

• Post customer payments and prepare daily deposits
• Monitor aging reports and follow up on outstanding invoices
• Support collections to improve cash flow
• Work with operations to resolve billing issues quickly

• Maintain accurate and up-to-date books in Quick Books
• Assist in job costing accuracy and cost tracking across all projects
• Reconcile bank accounts, credit cards, and intercompany accounts
• Ensure transactions are properly categorized and coded
• Support clean financial reporting for leadership decision-making
• Identify discrepancies and proactively flag issues

• Assist with month‑end close process
• Reconcile Accounts Payable and Accounts Receivable between Procore, Service Titan, and Quick Books
• Support WIP reporting and job cost reviews
• Help ensure financials are accurate and closed out on time

• Track and submit weekly certified payroll reports
• Ensure compliance for both internal employees and subcontractors

• Construction accounting experience strongly preferred
• Experience with AIA billing is required
• Bookkeeping experience (Quick Books or similar) required
• Strong understanding of job costing and cost tracking
• Strong Excel skills (XLOOKUP, Pivot Tables, etc.)
• Experience with Procore and/or Service Titan is a plus
• Highly organized with strong attention to detail
• Ability to manage multiple priorities in a fast‑paced environment