Office​/Clerical, Executive Admin

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Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Professional
All Job Posting Locations:
Palm Beach Gardens, Florida, United States of America, Raritan, New Jersey, United States of America, Raynham, Massachusetts, United States of America, West Chester, Pennsylvania, United States of America
Job Description:

DePuy Synthes is recruiting for an Executive Administrative Assistant, Global RE, FM & Corporate Operation in Raynham, Massachusetts

The Executive Administrative Assistant, Global RE, FM & Corporate Operation provides senior-level administrative and operational support to the Vice President, Global RE, FM & Corporate Operations and serves as a trusted partner in enabling effective leadership, enterprise engagement, and execution across a complex, highly matrixed organization.

This role requires exceptional judgment, discretion, and organizational agility. The Executive Administrative Assistant operates with a high degree of independence, proactively managing priorities, coordinating across senior leaders, and ensuring the VP's time, decisions, and engagements are aligned to the highest-value work. The role is integral to the smooth functioning of the Global Real Estate, Facility Management & Corporate Operations leadership agenda and interfaces regularly with executive offices across Global Supply Chain and Operations organization and other DePuy Synthes Executive Leadership Team members.

This role also provides support to the LT of the Global RE, FM & Corporate Operation steam.

Key Responsibilities

Executive & Leadership Support

• Provide comprehensive, proactive administrative support to the Vice President, Results & Impact, including complex calendar management, meeting prioritization, and scheduling across global time zones.

• Serve as a strategic gatekeeper for the VP's time, using judgment to appropriately sequence, prioritize, and resolve competing demands.

• Prepare the VP for internal and external engagements by coordinating pre-reads, briefing materials, agendas, and follow-ups.

• Anticipate needs and resolve issues independently to support effective executive decision-making.

Meeting & Workflow Management

• Coordinate leadership meetings, working sessions, and cross-functional forums, including agenda development, material consolidation, note-taking (as needed), and action-item tracking.

• Manage end-to-end logistics for high-stakes meetings (in person and virtual), including participant coordination, room reservations, technology support, and follow-ups.

• Ensure timely flow of information between the VP, direct reports, peers, and stakeholders.

Enterprise & Cross-Functional Coordination

• Act as a key liaison between the Global RE, FM & Corporate Operation steam and broader Supply Chain & Operations leadership, Enterprise partners (e.g., Finance, HR, IT), and other business stakeholders.

• Maintain strong working relationships with other senior administrative professionals across DePuy Synthes to enable seamless coordination.

Operational & Administrative Excellence

• Handle sensitive and confidential information with discretion and sound judgment.

• Manage expenses, purchase order coordination, travel arrangements, and administrative processes in compliance with enterprise policies.

• Support onboarding and transitions for new team members, vendors, or partners connected to the Results…