Executive Assistant

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Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
New Brunswick (Any City), Palm Beach Gardens, Florida, United States of America, Raynham, Massachusetts, United States of America, Warsaw, Indiana, United States of America, West Chester, Pennsylvania, United States of America
Job Description:

Johnson & Johnson is recruiting for a(n) Executive Assistant for DePuy Synthes.

The Executive Assistant provides high-level administrative and operational support the Chief People Officer at DePuy Synthes. This role is critical to enabling effective day-to-day operations by managing complex schedules, communications, and coordination activities. The position offers broad exposure to leadership decision-making, cross-functional collaboration, and organizational initiatives within a global, fast-paced environment, making it a highly visible and impactful role.

Key Responsibilities

• Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements.

• Prepare, edit, and manage presentations, reports, correspondence, and other business documents.

• Coordinate internal and external meetings, including logistics, agendas, and follow-up actions.

• Serve as a key point of contact for leaders, managing communications and prioritizing requests.

• Support planning and execution of leadership meetings, events, and off-sites.

• Handle confidential and sensitive information with discretion and professionalism.

• Assist with expense reporting, procurement requests, and other administrative processes.

• Identify opportunities to improve administrative processes and support operational efficiency.

Where required to be managed locally:

• Document handling:
  Print, stamp/seal, mail/ship, distribute, and route documents for wet signatures.

• Records management:
  Store/archive/retrieve HR documents; fulfill requests; coordinate offsite storage; scan and name for Veeva.

• Compliance/admin:
  Upload/submit filings; print and hand-deliver to agencies; support audits and onsite audit coordination.

Where required to be managed locally:

• Document handling:
  Print, stamp/seal, mail/ship, distribute, and route documents for wet signatures.

• Records management:
  Store/archive/retrieve HR documents; fulfill requests; coordinate offsite storage; scan and name for Veeva.

• Compliance/admin:
  Upload/submit filings; print and hand-deliver to agencies; support audits and onsite audit coordination.

Qualifications

Education:

• Bachelor's degree in Business Administration, Communications, or a related field is preferred.

• An equivalent combination of education and relevant experience will be considered.

Experience and Skills:

Required:

• Typically 4-6 years of experience providing administrative or executive support to senior leaders.

• Proven ability to manage complex calendars, schedules, and competing priorities.

• Strong organizational skills with exceptional attention to detail and follow-through.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.

• Ability to handle confidential information with discretion and sound judgment.

Preferred:

• Experience supporting executives in a global or matrixed organization.

• Familiarity with coordinating across multiple time…