Sr. Executive Administrative Assistant, Orthopedics

Position

Sr. Executive Administrative Assistant

Hybrid role located in Raynham, MA;
New Brunswick, NJ;
West Chester, PA; or Palm Beach Gardens, FL. Reports to DePuy Synthes Chief Information Officer.

• Act as a trusted thought partner to SVP / VPs, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.
• Operate with a CEO‑office mindset, anticipating downstream impacts, sequencing, and trade‑offs across business, governance, and external commitments.
• Exercise independent judgment in managing time, access, and information flow, escalating only when value‑adding or risk‑mitigating.
• Provide stability, clarity, and momentum in complex, fast‑moving environments.

• Manage complex, high‑stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.
• Serve as an effective gatekeeper for scheduling and access.
• Own the annual executive cadence, anticipating leadership meetings, board‑adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.
• Proactively optimize calendars to protect focus time and align time investment with enterprise priorities.

• Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.
• Manage end‑to‑end meeting logistics, including agendas, pre‑reads, and executive‑ready presentation materials.
• Partner with leaders and other EAs / Coordinators to align agendas and sequencing for complex, multi‑leader forums.
• Track and coordinate follow‑ups, actions, and decisions to ensure accountability and momentum.

• Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.
• Draft responses and communications that reflect executive voice, intent, and priorities.
• Serve as a primary point of contact for SVP / VPs, tracking action items and follow‑ups.
• Act as a professional interface with senior leaders, internal teams, external partners, and vendors.

• Coordinate internal and external communications and initiatives on behalf of SVP / VPs.
• Oversee office operations, including supplies, services, purchasing, and vendor coordination.
• Maintain efficient administrative processes and provide backup support across the administrative team as needed.

• Support leadership initiatives and special projects based on priorities and capacity.
• Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.
• Support internal communities (e.g., Credo Committee, Culture Team, WiSTEM, ERGs) through coordination and logistics.
• Independently manage or contribute to operational projects tied to leadership effectiveness or transformation.

• Maintain organized electronic and physical filing systems; record and distribute meeting minutes.
• Support onboarding through coordination of materials, access, and logistics.
• Coordinate travel, lodging, and transportation for Senior Executives.
• Process and reconcile expenses in compliance with policy.
• Plan and execute meetings and events, including logistics, A/V, space setup, and catering.

• Assist with budget tracking as required.
• Continuously improve administrative and departmental workflows.
• Handle sensitive and business‑critical information with absolute discretion and professionalism.
• Ensure operational reliability so leaders can operate at full effectiveness without administrative distraction.

• Liaise with internal teams, external partners, and vendors to ensure smooth operations.
• Enable strong cross‑functional collaboration through clear communication and follow‑through.

• A bachelor’s degree
• A minimum of 8 years of experience in executive coordination or senior administrative support within complex,…