Meeting Planner, Conventions & Internal Events

Meeting Planner, Conventions & Internal Events

Company: BCD

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

We are looking for a Conventions and Internal Meeting Planner to join our dynamic team within our Life Sciences Division. In this stakeholder-facing role, you will act as the convention planning lead for Society Engagements, Internal Company Meetings, and National Sales Meetings. You will collaborate with stakeholders and vendors alike to ensure each meeting and convention is executed flawlessly and compliantly from exhibit sponsorship to registration, to menu planning through onsite execution and budget reconciliation and everything in between.

You will keep projects running on time, on budget, and within compliance guidelines. If you are someone who has strong planning skills and mastered the art of managing multiple priorities, then read on!

Your responsibilities:

• Plan and execute from start to finish all logistics relating to Conventions and Internal Events, including National Sales Meetings, Training Meetings, Advisory Board Meetings, Society Engagements, Trade shows, and Conventions.
• Act as the main point of contact for your stakeholders, and ensure all milestones are clearly communicated and met. Be consultative in your approach. After all, you are an expert in meetings management.
• Communicate effectively with the exhibit design company and other vendor partners. You’ll be responsible for working with housing bureaus, ordering badges, collaborating on the design of booth sets, AV/Production needs (as necessary), ad hoc meetings and events, ground transportation, signage, and more!
• Build, monitor, and maintain concise and accurate event budgets. Think outside of the box on creative cost savings and menu planning ideas but ensure we remain compliant. Negotiate vendor contracts and build long-lasting partnerships.
• Create clear & simple attendee communications and registration websites. Create a well-timed and accurate communication plan.
• Ensure everyone, from stakeholders to attendees to staff members has a positive and memorable experience from the invitation stage, through onsite, and departure. We aim to please!
• The ability to travel regularly.
• Communicating with stakeholders. You have the ability to own the room and convey confidence, knowledge of best practices in events, and a professional presence at first impression and on-going.
• Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure, and work well in a collaborative environment.
• Establishing long-lasting, professional relationships with stakeholders, co-workers, and vendors.
• Managing the complex world of compliance including understanding Meal Caps, State & Country Laws, and Transfer of Value reporting when applicable.
• Cvent, Excel, and Microsoft Office Suite.
• Our ideal candidate possesses 3+ years in a lead planner role in the Pharmaceutical or Life Sciences industry.

You Should Know:

• This role is a Hybrid position in the Raynham, Massachusetts office three (3) days a week.
• This role will require travel.

Travel requirements for this role are as follows: 25% to 50%

Our line of work and business structure challenge our people in a way that inspires…