Administrative Assistant Job Reading area,Massachusetts USA,Administrative/Clerical

Austin Preparatory School, located in Reading, Massachusetts—approximately 15 miles north of Boston—is seeking qualified candidates for the position of Administrative Assistant
. Founded in 1961, Austin Prep is an independent, co‑educational Catholic day school in the Augustinian tradition, serving more than 800 students in grades 6–12.

Austin Prep seeks an experienced, highly organized Administrative Assistant to support the efficient day-to-day operations of the school. This position manages a wide range of administrative responsibilities and requires professionalism, discretion, strong organizational skills, and the ability to prioritize and execute tasks with accuracy and efficiency in a dynamic school environment.

Responsibilities:

Manage a complex calendar and daily scheduling priorities
Process expense reports, collect receipts, and generate and track purchase orders and related documentation
Provide administrative support for meetings and school events, including preparation of agendas, materials, and correspondence
Compile and analyze data and prepare reports using Excel, Veracross, Axiom, and other systems
Assist with maintaining office readiness and presentation, including seasonal or special occasion preparations, and balance and manage daily office operations, specifically the inquiries of students, employees, parents, vendors, and visitors

Qualifications:

Minimum of three years of experience supporting a senior‑level executive, preferably in an educational or nonprofit setting
Advanced proficiency in Microsoft Office, Excel, Google Suite, Canva and Adobe In Design
Excellent organizational, communication, and time‑management skills
Professional demeanor with strong attention to detail and discretion in handling confidential information

APPLICATION REQUIREMENTS AND SEARCH PROCESS

Our Commitment to Mission

The mission of Austin Preparatory School is to “inspire hearts to unite, minds to inquire, and hands to serve.” This mission is lived out through the Augustinian charisms of veritas
, unitas
, and caritas
. Austin Prep is a Roman Catholic Augustinian secondary school committed to Catholic social teaching, rooted in the belief that every human being is created in the image and likeness of God and is therefore invaluable and deserving of dignity and respect as a member of the human family.

In the spirit of Pope Leo XIII, who emphasized that “those who are engaged in education should be deeply imbued with right principles,” Austin Prep welcomes candidates who are committed to academic excellence and who will actively support and advance the School’s Roman Catholic Augustinian mission.

Austin Preparatory School

Reading, MA

Learning Stage(s):
Elementary, Middle School, High School

Day / Boarding / Residential:
Day

Gender: All Gender

Additional Details:
Religiously‑Affiliated

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