Administrative Assistant Community Education

Administrative Assistant Community Education

Reading Public Schools Reading Public Schools - Reading, Massachusetts Open in Google Maps

This job is also posted in Reading Public Schools

Job : 5875973

Final date to receive applications: Posted until filled

Posted: Aug 07, 2026 4:00 AM (UTC)

Starting Date: Immediately

Position Type: Full Time

Salary: $50,000 to $55,000 Per Year

Job Categories: Administration >
Business/Finance

Equal Opportunity Employer

The Administrative Assistant manages all accounting, billings and receipts for the Reading Community Education Department. This position supports registration and customer service for all programs. The incumbent must possess excellent customer service skills, have the ability to work cooperatively and collaboratively with parents and children and a genuine desire to communicate with others as part of a team. This position will require the ability to express ideas, information, orally or in writing, in a clear, concise and understanding manner.

This position requires the ability to proactively problem‑solve, work independently, and be self‑motivated.

The essential functions or duties listed below are illustrations of the type of work that is performed and is not an exhaustive list of the duties performed for by this position. Other duties may be assigned.

• Communicate with families to ensure accurate and timely payments
• Record all cash, check and credit card payments and deposits
• Verify discrepancies and resolve billing issues
• Track and process accounts and incoming payments in compliance with Town financial policies and procedures
• Process weekly payroll (2 Batches) for bi-weekly payroll
• Prepare weekly check and cash deposits for processing by the Finance Office
• Process refund request weekly or as necessary
• Generate reports detailing accounts receivable status
• Communicate with families regarding overdue accounts and resolve issues.
• Assist with Data Entry for all programs (BASE, Driver’s Education and Adult Education)
• Monitor monthly tuition billings
• Maintain Daily Deposits in MUNIS
• Generate FSA (Flexible Spending Account) letters as needed for families
• Fill out required FSA Forms for families
• Adjust accounts for all schedule changes and rebilling for said changes
• Review discrepancies and resolve billing issues

• Cross reference time sheets to report payroll by site
• Process all supply requests and input into MUNIS
• Process converted Requisition Orders and direct order with vendors
• Maintain all Purchase Orders for billing
• Organize and process all Annual Registration Packets
• Input all Student information into Child Care Manager
• Manage the Financial Aid Process with families and Child Care
• Keep account of all Financial Aid by source
• Process end of year Tax Statement for all families

• Greets customers when they enter office
• Answers telephones and provide customer service as needed
• Assists with ordering of office supplies

Exercises no supervision.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. The Superintendent may waive or modify the qualification requirements.

• Basic understanding of child development theory and principles
• Demonstrate an understanding, patient, and receptive attitude toward children
• Ability to carry out assigned duties safely and effectively
• Ability to successfully use behavior management techniques
• Ability to successfully complete basic first aid, CPR, and other required training
• Basic clerical and record keeping skills
• Ability to operate a computer and related software including but not limited to Microsoft Office Suite, MyRec Registration Software, MUNIS
• Ability to develop effective working relationships with students, staff and the school community
• Ability to communicate clearly and concisely both in oral and written form
• Understand confidentiality requirements regarding student academic, special education, and…