Accounts Payable Associate

Job Purpose:

This position requires an analytical professional with the ability to maintain accounts payable and processing payroll with a high degree of confidentiality. The position provides an opportunity to grow and advance, while enjoying a friendly and enjoyable work environment.

The Accounts Payable Associate is responsible for assisting the Director of Accounting in all accounts payable functions throughout all MAF Hospitality companies. One must be willing to collaborate and work with others in a solid team environment.

Qualifications

• High school diploma, GED, or equivalent required
• Bachelor's degree in accounting, finance, or related field a plus
• Previous accounts payable experience preferred
• Previous payroll experience preferred
• Must be able to communicate clearly with managers

Duties and Responsibilities

Handles all accounts payable and payroll processing for MAF Hospitality

Retrieve via US Mail and AP email accounts for each affiliate:

• Vendor Bills Management
• Vendor statements Review
• Credit card charge/credit slips with full receipts
• Credit card online purchase/return orders with full receipts
• Affiliate Company Tasks
• Review and monitor all FE bills/credit card transactions received for affiliate companies (procedure TBD)
• Mark affiliate company expenses on bill in ink before scanning and ensure proper coding
• Scan all bills into appropriate FEW folders (procedure TBD)
• Scan all credit card charge/credit slips into appropriate FEW folders (procedure TBD)
• Credit card statement reconciliations for review by Director of Accounting
• Enter all credit card receipts/credit slips (coding procedure TBD)
• Enter all approved bills (coding procedure TBD)
• Reconcile Vendor Statements to Vendor Balance Detail Report
• Make sure all payments are applied to the bills they paid
• Request any missing bills from staff or vendor
• Communicate and resolve discrepancies with the vendors
• As needed, request periodic account statements from vendors that do not routinely provide them
• Maintain accurate accounts payable files and networked or PDF Data
• Vendor Balance Summary and Detail Reports monitoring
• Unpaid Bills Report and open Accounts Payable File
• 1099 Vendor List Maintenance
• Process Xtra Chef Purchases (Procedure 730)
• Maintain "memorized transactions" for involve posting
• Maintains DOCKET calendar for important disbursement and processing dates