Executive Assistant - Commissioners Office

The Executive Assistant in the Commissioners Office provides high-level administrative support to the President Commissioner, Vice-President Commissioner, Commissioner, Chief Clerk, Commissioners’ Chief of Staff, and Chief Financial Officer, as directed. This position serves as liaison between the Commissioner’s Office, the public, local, county, state and federal governmental officials, employees, and community leaders.

Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package.

• Using self-motivation and independent judgment, performs a variety of administrative tasks ranging from maintaining schedules, coordinating meetings, reviewing and responding to incoming mail, phone calls, and e-mails.
• Coordinates with Solicitor’s Office on public meeting notifications.
• Ensures that the Commissioners and staff are advised of important matters in a timely manner.
• Acts as liaison between President Commissioner, Vice President Commissioner, Chief Clerk members of the public, elected officials, Chief of Staff, Chief Financial Officer, county departments and other community leaders.
• Ability to collect and compile information for specific decision-making and / or issue resolution purposes.
• Maintains strict confidentiality when preparing, accessing, and handling sensitive documents, correspondence, agendas, statistical reports, spreadsheets, and other information, ensuring all information is managed securely.
• Coordinates meetings, schedules meeting rooms, prepares agendas and minutes, as requested, for various boards.
• Assists the Board of Commissioners with Appointments and Authority notices.
• Assists with event planning and coordination.
• Assists with Communications and Marketing Materials
• Provides relief coverage for telephone and front counter duties, and sorting and distribution of mail as needed.
• Enter invoices, billing and requisitions, as directed.
• Coordinates/tracks Voluntary Emergency Service rebates.
• Assists with creating and distributing the employee newsletter.
• Assists with scanning of contracts and documents.
• Understands and supports the county’s Strategic Plan and Guiding Principles
• Other reasonable duties as assigned.

• Qualified applicant must possess a High School Diploma or equivalent and three (3) to five (5) years of progressively more responsible administrative support experience.
• Thorough working knowledge of Microsoft Office Suite.
• Excellent customer service skills.
• Possess knowledge of state, federal and county standards, regulations and policy governing county operated programs and implement them into countywide practices.
• Travel throughout York County, as needed to support the Commissioners, Chief Clerk, Chief Financial Officer, and Chief of Staff.
• Ability to manage multiple projects and tasks.

If you have any questions, please contact the county's Department of Human Resources at ychr.