Executive Assistant, CEO

## Executive Assistant, CEOApplylocations:
Warrendale, PA:
Hybrid time type:
Full time posted on:
Posted 3 Days Agojob requisition :
JR100246

SAE Industry Technologies Consortia (ITC), Performance Review Institute (PRI) and SAE International (SAE), deliver shared solutions to industry's common challenges.
Join us and create a higher standard for a better world.

The Executive Assistant to the Chief Executive Officer provides high-level strategic administrative support that enables the CEO to lead effectively and advance SAE International's mission. This role is responsible for managing executive communications, coordinating board activities, and supporting day-to-day operations with exceptional judgment, discretion, and professionalism. Serving as a key liaison between the CEO, senior leadership, board members, and external stakeholders, the Executive Assistant demonstrates agility, diplomacy, and skilled problem-solving in a dynamic environment.

This position has a direct impact on organizational efficiency and the successful execution of strategic priorities, and includes mentorship responsibilities for executive assistants across the organization.##
** Essential Functions
*** Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO, managing correspondence, inquiries, and high-level communications with discretion and professionalism
* Strategically manage the CEO's calendar by scheduling meetings, prioritizing engagements, and proactively identifying potential conflicts to optimize the executive's time and effectiveness
* Coordinate Executive Leadership Team meetings, including developing agendas, preparing and distributing documents, recording minutes, and tracking follow-up on action items
* Facilitate executive-level meetings such as leadership team sessions, off-site retreats, and strategic planning discussions by managing logistics, materials, and technology support
* Plan and coordinate domestic and international travel arrangements, including building detailed itineraries, managing visa applications, arranging transportation, and securing accommodations
* Organize, edit, and proofread executive communications, speeches, presentations, and reports to ensure clarity, accuracy, and alignment with SAE International's strategic objectives
* Safeguard sensitive and confidential information by exercising the highest level of discretion and sound judgment in all interactions and document handling
* Cultivate and manage relationships with key external partners, stakeholders, and board members to support strategic initiatives and advance organizational goals
* Oversee budget management for the executive office, including processing expenses, tracking expenditures, and ensuring compliance with established financial policies and procedures
* Support key governance functions and act as a partner and backup to governance personnel as needed, ensuring continuity of critical board and organizational processes
* Collaborate with executive assistants across the organization to ensure alignment and coordination of priorities, initiatives, and cross-functional activities
* Provide mentorship and lead best practices across executive assistants for the enterprise
* Lead or contribute to special projects and initiatives as assigned by the CEO, applying effective project coordination skills to deliver results on time and within scope## ##
** Minimum Requirements
*** Associate's degree required, or an equivalent combination of education and relevant professional experience
* A minimum of 8 years of experience providing direct administrative support to C-suite executives in a dynamic, high-responsibility environment
* Exceptional organizational, problem-solving, and multitasking abilities with strong attention to detail and the capacity to manage competing priorities effectively
* Excellent verbal and written communication skills, with the ability to interact effectively and professionally at all levels of the organization
* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools such as Zoom, Microsoft Teams, and project management platforms
* Proven ability to manage confidential and sensitive information with discretion and professionalism at all times
* Strong interpersonal skills with the ability to build and maintain collaborative relationships across diverse stakeholders, including board members, executives, and external partners
* A high level of initiative, adaptability, and the demonstrated ability to work independently while supporting the CEO's dynamic and evolving priorities## ##
** Preferred Qualifications
*** Bachelor's degree is preferred
* Experience coordinating board meetings, a working understanding of general governance processes, and a background in supporting governance-related activities is a plus
* Demonstrated experience working in a nonprofit, professional association, or standards development organization is beneficial
*…