Administrative Assistant ; Local Government - Wayne County C&Y

Notice

NOTE: THIS IS A REPOSTING OF CS--L0111. IF YOU APPLIED UNDER THE PREVIOUS POSTING WHICH WAS OPEN FROM APRIL 30, 2026 TO MAY 13, 2026, YOU CANNOT SUBMIT A NEW APPLICATION.

This Administrative Assistant 1 position with Wayne County Children & Youth Services supports staff in data entry, system utilization, and report preparation across multiple agency processes, including fiscal responsibilities. The role promotes safer children, successful adolescents, stronger parents, sound families, and supportive communities, and offers an excellent benefits package within a positive, team-oriented environment.

• Coordinate records documentation and file maintenance, organize and update provider resources, and facilitate internal program monitoring.
• Schedule meetings and prepare training and onboarding materials.
• Serve as technical lead for the Agency’s imaging database, scanning and uploading documents, entering data into the Statewide Adoption Network portal, and monitoring incidents through a tracking system.
• Manage contract‑related details: track contracts, generate yearly contracts with updated information, and ensure proper execution with supporting documentation, collaborating with fiscal personnel to ensure reimbursement accuracy.

• Full‑time employment.
• Work hours 8:00 AM to 4:00 PM, Monday–Friday, with a 30‑minute lunch. Irregular hours, including evenings and weekends, may be required.
• Occasional overnight or out‑of‑county travel for meetings or training.
• No telework option.
• Starting salary may be non‑negotiable.

• Minimum Experience and Training Requirements:
  • Graduation from a four‑year college or university; or
  • Any equivalent combination of experience and training.
• Other Requirements:
  • Must meet the PA residency requirement.
  • Must be able to perform essential job functions.

• Must pass a background investigation.
• A conditional offer of employment requires a drug screening.
• This position falls under the provisions of the Child Protective Services Law:
  • Conditional offer requires submission and approval of satisfactory criminal history reports including PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

• Pennsylvania law (51 Pa. C.S. § 7103) provides employment preference for qualified veterans for many state and local government jobs.

• 711 (hearing and speech disabilities or other individuals).

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center.
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• Providing incomplete or inaccurate information may result in a lower score or disqualification.
• Applicants may only apply/test once for this posting.
• Your results will be provided via email.