Editorial Assistant

Job Description:

• Provides administrative support for the processing and peer review of standard manuscript submissions
• Handles routine phone and email inquiries from authors and reviewers
• Works closely with the journal’s editorial board to facilitate the peer review process for articles submitted to PNAS
• Reports to the Assistant Managing Editor or Senior Editorial Coordinator and keeps them informed about problem papers
• Oversees all aspects of peer review coordination from submission to transmittal for research articles
• Completes quality control checks for incoming research articles
• Corresponds with authors, editors, and reviewers about needed items, deadline extensions, pending submissions, and status inquiries
• Notifies authors of manuscript decisions
• Screens revisions for plagiarism and escalates to editorial ethics manager as needed
• Monitors updates to the online submission systems and ensures requisite changes are made to the Information for Authors
• Merges or updates reviewer records with current information to maintain an up-to-date database/reviewer pool
• Transmits manuscripts to production vendor
• Acts as the point of contact for production queries received from the production vendor
• Contributes input for enhancements to the submission system
• Performs a variety of clerical and administrative tasks such as answering general queries sent to the editorial inbox and answering the telephone
• Special projects and additional tasks as assigned

• Excellent written communication skills
• Highly organized and detail-oriented
• Proficiency in Microsoft Office Suite, particularly Excel
• Ability to work effectively as a collegial member of a team
• Ability to read and comprehend complex material
• Ability to solve intellectual problems using established rules, procedures, and precedents
• Ability to handle sensitive and confidential information with discretion
• High School Diploma, GED, or equivalent knowledge
• One year of related experience
• Ability to work at a computer for extended periods of time

• medical, dental and vision insurance
• life insurance
• disability coverage
• retirement and savings benefits
• leave benefits such as paid holidays and paid personal leave
• transportation subsidies
• education assistance