Office Support III-PT; Mental Health​/Developmental Disabilities Dept

Job Title

This is a professional position that assists the MH/DD Department in managing and coordinating the office workflow.

Essential Functions

The duties and responsibilities of this position include, but are not necessarily limited to:

• Assists in the scheduling, planning, and organizing of various routine meetings.
• Assists in ordering supplies for various meetings.
• Assists with meeting attendance, summarization, and distribution of minutes.
• Manages electronic record keeping following the MH/DD Record Retention Policy.
• Coordinates various electronic distribution lists on behalf of staff.
• Ability to track/manage department's reporting requirements, schedules, and logs.
• Assists with the coordination of travel accommodations on behalf of staff.
• Types various forms of correspondence.
• Performs the following office functions: photocopying, faxing, addressing envelopes/packages, delivering/picking up paperwork within the building.
• Performs data entry as required.
• Submits timely Firearm Commitment Records in the PA State Police Data System as well as retrieves records for law enforcement requests.
• Serves as liaison between the department and the County Purchasing Department.
• Submits work orders through the Maintenance Connections software.
• Assists with special projects on occasion.
• Acts as receptionist by answering telephones, responding to inquiries and requests, and greeting visitors.

• High school diploma or G.E.D. certification from a recognized issuing agency.
• Two (2) years of experience in advanced typing and office practices including working with varied computer applications.
• Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

• Ability to perform routine clerical work.
• Ability to type accurately, rapidly, and to compose effective correspondence.
• Demonstrated mastery of the English language, including correct spelling, grammar and punctuation.
• Ability to understand and carry out oral and written directions.
• Ability to communicate effectively both orally and in writing.
• Knowledge of data entry, computer operations, and automated/electronic record keeping.
• Demonstrate proficiency in the use of Microsoft Word, PowerPoint, and Excel. Experience with ORACLE systems is preferred but not required.
• Knowledge and work experience in office support services including methods, procedures, and office practices.
• Ability to coordinate several tasks simultaneously and consistently meet deadlines.
• Ability to establish and maintain effective working relationships with associates, supervisors, and outside agencies.
• Ability to adhere to all County policies and procedures and appropriately engage services provided by other County departments.
• Ability to manage stress.
• Physical presence in the office is required.
• Flexibility with work schedule.

Work involves standing, walking, sitting, lifting, carrying, talking, hearing, using hands to handle, feel objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee must occasionally lift and/or move up to 40 pounds a distance of 15 feet or less. The ability to sit and stand for extended periods of time.

Must be able to kneel, bend, and stretch.

Normal office environment

This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate.

Equal Employment Opportunity Statement:

The County of Berks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, political affiliation or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Berks County is a combination of rich farm country, industry, beautiful parks, entertainment, and top-notch educational institutions. Whether you are interested in County services, the availability of our parks, tax rates, or other county information, this is the place to start.

It is the mission of Berks County government and all County employees to administer and deliver services to the citizens of the County in the most effective, efficient and professional manner possible within the constraints of the financial resources available.

• Job Identification 1042
• Degree Level High School…