Administrative Assistant

Description

We are looking for a detail-oriented Administrative Assistant to support daily administrative and project coordination activities in Pennsylvania. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping records organized, managing documentation, and helping teams stay on schedule. The role will contribute to proposal preparation, payroll support, bid coordination, and general office operations in a fast-paced environment.

Responsibilities:

+ Provide general administrative and clerical support, including filing, scanning, data entry, and document management.

+ Answer and direct phone calls, greet visitors, and assist with incoming correspondence.

+ Coordinate mail, packages, and office communications.

+ Prepare, organize, and maintain business records, contracts, and other important documents.

+ Assist with invoicing, billing, accounts payable, and accounts receivable activities.

+ Support reporting, tracking, and compliance-related documentation.

+ Maintain organized filing systems and archive records as needed.

+ Provide day-to-day administrative support to management and office staff.

Requirements - Experience providing clerical, administrative, or project support in an office environment.

- Strong ability to manage timelines, maintain organized records, and handle multiple priorities effectively.

- Proficiency in document control, scanning, filing, and preparing detailed business correspondence.

- Familiarity with construction projects, subcontractor bid coordination, or related project documentation is preferred.

- Ability to support scheduling activities and maintain accuracy across reports, proposals, and contract files.

- Comfortable working with payroll-related time entry information and reviewing data for completeness.

- Strong attention to detail, communication skills, and follow-through in a deadline-driven setting. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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