Wallingford-Swarthmore - Clerical Assistant​/Secretary

Wallingford-Swarthmore - Clerical Assistant/Secretary

Wallingford-Swarthmore School District, PA, USA

Posted Tuesday, July 21, 2026 at 4:00 AM

Who is The Nutrition Group?

We are a full-service food and facilities management company founded in 1975. The Nutrition Group’s family of support services includes K-12 Meal Services, Commissary, Custodial and Maintenance Management, Business and Industry, and Consulting. Currently, we operate in Florida, New Jersey, Pennsylvania, Ohio, Michigan, South Carolina and Virginia.

The Nutrition Group is a people-oriented company that prides itself on the long-term relationships we’ve established with clients, customers, employees, and vendors.

About the Job:

The Nutrition Group has an open position of clerical assistant/secretary. This position entails completing paperwork tasks and data entry for the daily operations at a K-12 School Cafeteria.

Duties to include:

• Excellent Communication
  
  Skills:
  
  Responsible for maintaining a shared email and office phone line, address all communications or forward to the appropriate DFN, reply to all inquiries to the Food Service office in a professional manner and within an appropriate time frame.
• Excellent Computer
  
  Skills:
  
  Office Suites: ADP employee services, maintain a Shared Outlook Event Calendar for DFN’s, and Litmos On-Line learning (training provided)
• Assist with scheduling of cafeteria events, maintaining a shared outlook calendar
• Assist in scheduling staff for events at the discretion of the Director(s) of Food and Nutrition)
• Assist with completion of Special Function Reservation forms, event scheduling, upkeep and organization of files for monthly invoicing
• Assist with planning and organization of meetings and trainings throughout the year.
• Assist with onboarding of staff through ADP
• Assist with Clearance packages for new hires and updating for current staff
• Assist with Litmos scheduling and reconciliation of training hours and certifications, to include documentation for employees
• Update confidential employee files to include clearances and certifications
• Maintain employee records for: PTO, non-occupational leave to include medical RTW information, disciplinary actions, and handbook directives
• Maintain a clean and organized office environment, to include maintenance and upkeep of all employee files.
• Establish and maintain a clear line of communication with building staff(s)
• Assist with the distribution of all daily paperwork to buildings, collection of data for monthly invoicing, and additional duties as assigned by DFN (s)
• Maintain a clean and organized office environment, to include maintenance and upkeep of all operational files required to be kept on site for the minimum time frame.
• Assist with updating Food Service information annually, or as often as needed
• Handle accounts and monies, when necessary, by utilizing computers and point of sales systems or Skyward.
• Keep all paperwork accurate and neat.
• Adhere to all policies and procedures developed by the school district and TNG
• All other duties as assigned by DFN or Assistant DFN

Qualifications:

• High School diploma or equivalent
• Ability to prioritize, tasks, meet deadlines
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Office programs
• Must obtain clearances and pass criminal background checks
• Willingness to learn new tasks

The Nutrition Group is committed to creating a diverse and inclusive environment for all qualified applicants. Consideration for employment will be without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are proud to be an equal opportunity employer.