Associate Registrar for Exhibitions

We Are Committed to an Inclusive Workplace

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

How You Will Contribute

This position will organize and manage large, complicated exhibitions as part of PMA’s in-house and traveling exhibitions program

Specifically, you will:

• Manage & coordinate all details and logistics pertaining to exhibitions and traveling exhibitions including packing, shipping, insuring, installation, storage and courier arrangements

• Review and negotiate loan agreements with lenders

• Organize complex domestic and international shipments with couriers & organize installation schedule

• Oversee and document the unpacking, condition check and installation of loans

• Negotiate and arrange fine arts insurance for exhibitions

• Prepare and submit US Government indemnity applications & applications for Immunity from Seizure, and oversee the arrangements for indemnified exhibitions

• Collaborate with conservation, installations & packing, exhibition design, curatorial, protection services and facilities to coordinate exhibitions

• Supervise lender requirements & distributes information to appropriate departments.

• Travel as courier for exhibitions and loan shipments as assigned

  • Complete condition reports as needed
  • Release/Receive shipments before or after hours to meet international and domestic shipping schedules
  • Archive closed exhibitions

• Participate in Registration Department activities assisting in achieving overall departmental goals under the direction of the Director of Registration.

  • Other duties related to the movement and inventory of the collections as required
  • Miscellaneous duties as assigned

Your background and experience include:

• Minimum of two to four years of related registrar experience;
  Bachelor’s degree or Master’s in museum studies program, or equivalent experience working in museum collections management
• Well-organized, detail-oriented and knowledge of best practices in museum registration, art handling, packing and shipping works of art
• Experience organizing complex domestic and international shipments with couriers.
• Prior experience with and knowledge of US Government Indemnity procedures and requirements.

• Ability to work effectively under pressure and meet deadlines in a team-oriented environment
• Excellent organizational, interpersonal, and communication skills
• Availability to travel as a courier nationally and internationally as needed
• Experience with TMS (The Museum System) preferred
• Candidate must complete Security Threat Assessment post-hire

Position and Compensation Details

• The salary for this position is $56,292.08.
• This position is Full-Time, Exempt, and 35 hours per week.
• This position is part of the AFSCME Local 397 bargaining unit.
• This position reports to Director of Registration
• Physical requirements:
  • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
  • Job-specific physical requirements
• Minor lifting and bending (lifting of no more than 50 pounds).
• Able to regularly set up, adjust, and operate a computer/keyboard and other office equipment used to generate work/transmit data.
• Is able to remain seated for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a…