Administrative Specialist

Administrative Assistant

At Supportive Concepts for Families, Inc., we believe every person deserves the opportunity to live a meaningful, fulfilling, and independent life. We're seeking compassionate, dedicated professionals who are looking for more than a paycheck. We're looking for individuals who want to make a difference, build rewarding careers, and become part of a team committed to helping others succeed.

For more than 25 years, Supportive Concepts for Families, Inc. has been dedicated to improving lives through high-quality services and support. Our employees play a vital role in helping individuals achieve greater independence, confidence, and success while promoting dignity, respect, inclusion, and personal choice. Every day, our team members make a meaningful impact by supporting people in reaching their goals and living their best lives.

Competitive Pay & Benefits

• Competitive Compensation

• Daily Pay – Access Your Earned Wages Before Payday

• Medical, Dental & Vision Insurance

• 401(k) Retirement Plan

• Paid Time Off

• Employee Assistance Program

• Wellness Programs

• Employee Referral Bonuses

• Company-Paid Training

Career Growth & Development

• Paid Training Programs

• Professional Development Opportunities

• Certification Opportunities

• Leadership Development Programs

• Career Advancement Opportunities

• Opportunities Across Multiple Service Lines

Meaningful Work That Matters

• Make a Difference Every Day

• Support Individuals and Families

• Build Meaningful Relationships

• Strengthen Communities

• Join a Mission-Driven Organization

What You'll Do

As an Administrative Assistant, you will:

• Answer phones, greet visitors, manage incoming calls and correspondence.
• Address general inquiries regarding services provided by Supportive Concepts for families
• Complete additional administrative duties assigned by the management team
• Provide administrative support directly to the CEO, including scheduling, reminders, preparing documents, and handling follow-ups.
• Maintain calendars, schedule meetings, coordinate appointments, and communicate schedule changes.
• Prepare, organize, scan, file, and maintain confidential documents and records.
• Track office and business orders, place orders as needed, and monitor deliveries.
• Communicate professionally with employees, vendors, clients, and other outside contacts.
• Help coordinate meetings, prepare materials, take notes when needed, and follow up on action items.
• Assist with special projects and other administrative tasks as assigned by the CEO.
• Handle sensitive company and employee information with discretion.
• Manage multiple tasks and deadlines while determining what needs immediate attention.

Who We're Looking For

You may be a great fit if you are:

Compassionate

Professional

Organized

Dependable

Team-oriented

Adaptable

Committed to Providing Excellent Customer Service

Qualifications

Required:

· High School Diploma or equivalent

· Minimum of two years of clerical or administrative experience

· Knowledge of Microsoft Office applications

· Current driver's license, registration, and access to a functional vehicle

· Strong verbal and written communication skills

· Ability to maintain confidentiality and handle sensitive information professionally

Preferred:

· Experience working a front desk job

· Bilingual candidates are highly encouraged to apply

· Office, or executive support experience preferred

Job Competencies

· Plan, organize, and prioritize work while paying close attention to detail

· Demonstrate the highest level of ethical behavior

· Accurately follow verbal and written directions from management

· Apply critical thinking, problem identification, and troubleshooting skills

· Maintain strict confidentiality regarding employee and organizational information

· Remain flexible in a changing,…