HRIS Administrator - HR Assistant

HRIS Administrator – HR Assistant

Full Time Human Resources Administration Building, SF, Yardley, PA, US.

7 days ago Requisition

The HRIS Administrator role will manage, maintain and optimize our HRIS platform to ensure data integrity, system security, and smooth day‑to‑day HRIS operations by supporting organizational workflow, building new functionality, troubleshooting system errors, creating and running reports, and conducting quality checks. The HR Assistant supplies administrative assistance and support to the Senior Director of Human Resources & Training in all personnel matters.

• Administer, support, and optimize HRIS platforms to ensure reliable performance, seamless integrations, and accurate end‑to‑end data flow.
• Evaluate system functionality and recommend process improvements to reduce manual effort and increase operational efficiency.
• Manage HRIS modules by configuring and implementing functionality for benefits, performance, recruitment, employment actions, policy management, employee self‑service portal, Affordable Care Act compliance, electronic filing, workflow administration, timekeeping and reporting.
• Maintain security by controlling user access levels and permissions.
• Handle system upgrades by testing new HRIS features and software releases.
• Ensure data integrity by running regular audits on employee records.
• Generate custom reports and analyze data to make changes or recommendations as needed.
• Troubleshoot issues by serving as the primary, on‑site contact for HRIS technical glitches.
• Train managers and supervisors by building guides, developing training materials, and providing hands‑on training on HRIS functions.
• Train employees on self‑service features by creating guides and conducting training sessions.
• Liaise with the HRIS provider by managing support tickets with account representatives.
• Answer incoming telephone calls, screen calls and refer them to the appropriate HR personnel; assist directly with routine inquiries.
• Maintain and retain employee electronic files in line with Commission policies and governmental regulations.
• Assist the department in carrying out various human resources programs and procedures for all Commission employees.
• Assist the HR Director with various research projects and/or special projects.
• Perform related administrative and clerical functions including typing, filing, photocopying, record‑keeping, mail sorting, faxing, scanning, operating office equipment, and other clerical duties.

35 hours per week, Monday through Friday.

Bachelor’s degree from an accredited college or university in Human Resources, Information Technology, or related field. Minimum of two years of experience in HRIS administration. Experience with ADP Workforce Now preferred. Strong Excel skills including VLOOKUPs and pivot tables.

• General knowledge of employment laws and practices.
• General knowledge of benefits and HR program administration.
• Ability to operate a personal computer and associated peripheral equipment.
• Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and Outlook.
• Thorough knowledge of ADP Workforce Now or comparable HR systems.
• Working proficiency in general business software applications.
• Knowledge of records administration and maintenance techniques and procedures.
• Skill in data entry with minimal errors.
• Ability to prepare and maintain records, files, and reports accurately.
• Ability to analyze and prepare documents, reports, and correspondence.
• Ability to compose concise reports.
• Ability to process and handle confidential information with discretion.
• Ability to review Commission documents and prepare summary reports.
• Skill in reading documents written in standard English.
• Ability to research using internet websites.
• Skill in analyzing and interpreting information to provide guidance.
• Strong writing skills for routine business correspondence, analytical reports, and technical reports.
• Capability to serve as front‑line representative and respond to inquiries, comments, and concerns.
• Ability to handle a high volume of personal contacts.
• Ability to manage unexpected complications or obstacles when…