UAS Administrative Assistant

UAS Administrative Assistant

Location:

Hybrid – Red Bluff, CA | Approximately 1–2 weeks per month in office

Salary: $65,000–$75,000 annually, commensurate with experience

Reports to:

Director of Remote Sensing, Quanta Aviation Services

Quanta Aviation Services (QAS) is seeking a highly organized and motivated UAS Administrative Assistant to support our growing UAS Operations team.

QAS UAS Operations delivers drone-based inspection, mapping, LiDAR, remote sensing, and aviation services to the utility industry across North America.

This is a hybrid role combining approximately 60% administrative and business support with 40% business development operations coordination. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and able to operate effectively in a fast-paced and growing organization.

This position is particularly well suited for a strong administrative professional interested in expanding into business operations, project coordination, and business development support. Previous drone or UAS experience is not required, and direct business development experience is a plus but not necessary.

• Support invoicing, cost accounting, expense tracking, and coordination with Quanta finance teams
• Coordinate calendars, meetings, and schedules across UAS crews, leadership, clients, and internal stakeholders
• Prepare meeting agendas, distribute pre-read materials, and coordinate meeting logistics
• Route contracts and related documentation between clients, QAS General Counsel, and Quanta operating companies
• Coordinate vendors, subcontractors, equipment providers, and other service partners
• Maintain accurate CRM records, including contacts, opportunities, projects, and status updates
• Prepare correspondence and administrative communications on behalf of project managers and leadership as needed
• Assist with project documentation, reporting, and general operational coordination

• Coordinate RFP and opportunity intake, including logging opportunities, tracking requirements, and managing response deadlines
• Support proposal development by coordinating inputs from business development leadership, subject matter experts, operations teams, and customer stakeholders
• Maintain opportunity and proposal documentation throughout the pursuit lifecycle
• Prepare weekly reporting on business development pipeline activity, opportunity movement, and key project milestones
• Help ensure internal stakeholders remain aligned on deadlines, deliverables, and customer commitments

• 3+ years of administrative, accounting, project coordination, or similar professional experience
• Demonstrated ability to manage multiple concurrent priorities while maintaining strong attention to detail
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Share Point
• Experience working with CRM or comparable business-management systems
• Excellent written and verbal communication skills
  
  Strong organizational, documentation, and follow-through skills
• Ability to exercise discretion when handling confidential business and personnel information
• Ability to work in a hybrid environment with approximately 1–2 weeks per month in the Red Bluff, California office

• Experience supporting Director-level or senior leadership
• Experience with in a growing business unit or fast-paced operational environment
• Utility, aviation, aerospace, engineering, construction, or infrastructure industry experience
• Experience supporting RFPs, proposals, contracts, or procurement processes
  
  Familiarity with platforms such as Coupa, SAP, Concur, Expensify, or similar financial and procurement…