Administrative Assistant

Harvie Instruments Ltd. has been a family‑owned and operated staple in the Red Deer industrial community since 1967. We specialize in the sale, calibration, repair and rentals of oilfield equipment and instrumentation. Our office is a small, fast‑paced environment where every team member plays a vital role in our collective success.

The Role

We are looking for a versatile Administrative Assistant who enjoys a "many hats" environment. In a small office like ours, your day will be varied—moving from client interactions and phone management to essential financial record‑keeping and technical documentation support.

• Front‑Line Communication:
  Professionally answer and route calls, manage the admin inbox, and greet clients and vendors.
• Billing & Invoicing:
  Generate, process, and file accurate invoices for sales, rentals, instrument calibration and repairs.
• General Office Management:
  Maintain organized physical and digital filing systems, manage office supply inventory, and coordinate outgoing mail/couriers.
• Multi‑Tasking Support:
  Assist with data entry for calibration certificates, update internal spreadsheets, and provide general support to the management and shop teams as needed.

• Computer
  
  Skills:
  
  High proficiency in Microsoft 365 (Word, Excel, Outlook). Ability to adapt to industry‑specific software.
• Detail‑Oriented:
  Exceptional accuracy is required, particularly for invoicing and handling technical service records.

Full time permanent position.