Information Services Assistant - Summer Student

Job Number: P26-07

The Information Services Assistant – Summer Student is a seasonal position responsible for providing office and administrative support in information management, records, IT, digital filing, projects, and other support or assistance duties for the Information Services team.

• Work with staff on our digital document repository (will train) for active projects around our digital transformation project
• Provide support services by responding to internal service request inquiries by staff for on going and ad hoc projects and records
• Utilize office equipment including scanners, printers, label makers and computers for word processing, filing and spreadsheet creation or maintenance
• Provide assistance in organizing the file rooms, digital files, IT or GIS supplies
• Provide assistance in capture of 360 road imagery of County roads
• Attend team meetings and provide input as part of the team
• Ensure adherence to all applicable Wheatland County policies and bylaws
• Ensure compliance with OH&S including attendance at safety meetings, being properly trained in OH&S related topics, and ensuring work is completed in a safe manner
• Appropriately, and in a timely manner complete administrative tasks (e.g., timesheets; reports), when required
• Relate to and communicate with co-workers, management, and vendors sincerely, clearly, tactfully, promptly and courteously; respond to inquiries promptly and professionally
• Perform tasks, consistent with the position, including special projects / assignments and administrative duties as may be required on an ad hoc basis

• Valid Class 5 Alberta drivers’ licence
• Effective organizational and time management skills
• Effective interpersonal and written communication skills
• Ability to work independently and as a part of a team to help maintain our information services
• Strong work ethic and self-motivation
Is working towards education in or has experience in one or more of the following office/clerical roles, Information Management, Records Management, Enterprise Content Management and/or Information Technology
• Collaborative, open communicator and able to work using collaboration tools such as MS Teams
• Experienced, proficient, and comfortable working with computers and learning new software as well as using productivity software such as word processing, spreadsheets and email
• Experienced using various office equipment (e.g., printers, scanners and label makers)
• Must be able to lift up to 50 pounds or 23 kilograms