Receptionist, Administrative​/Clerical

Job Description

Candidates are invited to apply for the above positions to work at our home, 220-bed Long-Term Care, 60-bed Supportive Living Home in Red Deer, Alberta.

Reporting to the Office Manager, key responsibilities include clerical/business office and systems, and accounting duties.

• Greet the public and provide general information.
• Provide clerical support by creating, editing, and formatting documents such as letters, memos, minutes, presentations, forms, and charts.
• Answer the main telephone to the facility and direct calls according to requests.
• Order office supplies, maintain inventory, and distribute office supplies to other departments.
• Maintain internal records and prepare internal reports for the facility as required; maintain confidentiality of all financial, personnel, and resident data; maintain accounting records (accounts payable/receivable and petty cash).
• Handle payments from families, queries concerning billings from residents and/or families; prepare bank deposits; manage resident trust accounts and reconcile accounts.
• Understand financial services terminology.
• Assist in the maintenance of the operating budget, maintain inventory and budgetary controls.
• Follow safe work practices as directed by the Office Manager as required by applicable Occupational Health and Safety legislation.

• Post secondary diploma/certificate in office or business administration (or comparable) preferred.
• Must have an understanding of banking practices and sufficient accounting knowledge to determine proper entries.
• Knowledge of accounts receivable and accounts payable practices.
• Proficient in Word, Excel, PowerPoint.
• Ability to work in a fast paced environment and have exceptional time management skills.
• Ability to read and write English and understand complex verbal and written instructions in English.
• Ability to take initiative and work independently.
• Excellent organizational skills, with the ability to multi‑task and solve problems.
• Exceptional people skills; strong verbal, written and interpersonal communication skills.

Part time

Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We gladly accommodate the needs of applicants throughout all stages of recruitment and selection upon request.