Placement Officer (Full-Time Term-Certain

Placement Officer (Full-Time Term-Certain)
Please see Special Instructions for more details.

The position is open until filled; however, the first review of applicants will begin on August 3, 2026.

The Placement Officer plays a vital role in supporting the success of student Work Integrated Learning ( WIL ) experiences across multiple schools and programs. As a key member of the WIL team, the position collaborates closely with the Placement Coordinator (PC) and liaises with WIL Partner(s) to gather and secure placements, coordinate the administration of WIL Partner Agreements (WILPAs), maintain accurate records, ensure compliance with institutional policies, and manage partner expectations.

By managing non-academic requirements, supporting placement systems and processes, and tracking student progress, the Placement Officer enables students to meet partner expectations and institutional standards. The role ensures that every placement is ethically managed, policy compliant, and aligned with the unique needs of each program and WIL Partner.

The Placement Officer brings clarity, consistency, and operational excellence to the placement process, ensuring that students, faculty, and partners are informed, prepared, and connected throughout the WIL journey.

• Administer WIUpracticum experiences for assigned programs and courses, ensuring alignment with program objectives and policy-compliant execution.
• Initiate, verify, and maintain contractual agreements with WIL Partners (e.g., WILPA , MOU ).
• Collaborate with the Placement Coordinator on planning, communication, and execution of placement cycles, and participate in internal and external meetings (e.g. orientations, cohort meetings, partner meetings) to provide updates to team and department as required.
• Review and monitor placement requests, (student eligibility, site suitability, placement history follow-ups, and replacements etc).
• Reconcile and maintain accurate records of placement details, agency communications, and student enrollment, ensuring information is up to date across relevant systems.
• Coordinates and administers external system training and access requests (ie. Connect Care) required for placements, including tracking, verification, and reconciliation of learner information, and escalates exceptions to the Placement Coordinator. Regarding Connect Care, communicates with students and instructors to review prior training history and determine required training for their current placement roles. ie. Connect Care training and access requests.

• Maintain a thorough understanding of, and validate, track, and verify student nonacademic requirements by program.
• Ensure students (and instructors, where applicable) meet WIL Partner / agency non-academic practicum requirements prior to placement attendance.
• Pre-screen Police Information Checks (PICs) and Vulnerable Sector Checks
• ( VSC ) to verify eligibility, in accordance with policy and process.
• Escalate non-compliance or eligibility issues to Placement Coordinator in alignment with RDP policies and processes.
• Maintain accurate records within placement systems (e.g., My Experience- WIL Portal, HSPnet) or other approved systems).
• Coordinate interviews between students and WIL Partners as required.
• Collaborate with Health, Safety & Wellness and Occupational Health nurses regarding communication for student immunization requirements, what tests are needed, for those non-immunized results of outbreaks.
• Participate in developing and ensure the secure coordination, distribution, and user compliance related to Photo s and security access cards, where required.

• Provide general administrative support (reception, meeting logistics, room bookings, document updates) to team and department, when needed.
• Maintain department inbox and respond to internal/external inquiries.
• Maintain procedures manuals, templates, and handbooks.
• Take meeting notes/minutes and disseminate information.
• Refer students to appropriate support resources (mental health, international,…