Office and Administrative Specialist Senior - Executive Assistant

The Executive Assistant provides comprehensive administrative leadership and support for the Foundation and Development program at Minnesota State College Southeast. This position is responsible for administering and coordinating the full range of administrative functions for a complex, externally facing program, including reporting, communications, award and scholarship processes, donor relations, and fundraising campaigns.

The incumbent independently researches, analyzes, and responds-both orally and in writing-to a wide range of technical and program‑specific inquiries on behalf of the Executive Director, often exercising judgment in situations where policies, procedures, or donor intent may be ambiguous. Responsibilities include managing the Foundation database; tracking and recording solicitations, contributions, and awards; administering the scholarship application and award process; leading alumni award activities;

and supporting alumni engagement. The position oversees development communications, monitors compliance with donor restrictions and institutional requirements, and ensures timely and accurate processing of contracts, invoices, payments, and expenditures. Advanced proficiency with the Microsoft Office suite and related systems is required to support program administration, financial tracking, and reporting functions essential to the operation and success of the Foundation and Development program.