Executive Assistant to CEO/Founder – Volunteer
Listed on 2026-07-10
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration, Virtual Assistant/ Remote Admin
Executive Assistant to the CEO/Founder The Donovan’s Venom
Remote | Executive Office | Volunteer
Location Requirement:This is a remote volunteer role; however, candidates must be based in the United States or Canada due to operational, legal, and time zone alignment requirements. We’re Building — And Leadership Needs Support
The Donovan’s Venom is growing.
And growth creates complexity.
More priorities.
More decisions.
More moving pieces.
We are seeking an Executive Assistant to the CEO/Founder to help ensure that leadership operates with focus, structure, and execution
.
Because when the CEO is aligned —
everything moves faster.
The RoleThis role serves as a trusted partner to the CEO
, ensuring priorities are managed, communication flows, and execution happens.
You are not just scheduling meetings.
You are managing time, priorities, and alignment at the highest level
.
You operate at both a tactical and strategic level
, allowing the CEO to focus on high-impact decisions while you ensure everything else runs with precision.
- Manage and optimize the CEO’s calendar
- Align time with organizational priorities
- Anticipate conflicts and proactively resolve them
- Serve as a key point of contact for internal and external communication
- Draft and manage:
- Emails
- Announcements
- Executive messaging
- Ensure timely, professional, and clear communication
- Coordinate leadership and executive meetings
- Prepare agendas and materials
- Capture action items and ensure follow-through
- Keep meetings structured and outcome-driven
- Track CEO-led initiatives and priorities
- Ensure alignment and progress across teams
- Help drive accountability and execution
- Act as liaison between CEO and:
- Executive team
- Department leaders
- Ensure communication flows clearly across the organization
- Maintain organized documentation:
- Strategic plans
- Reports
- Key communications
- Build structured workflows for executive operations
- Handle sensitive information with discretion
- Maintain trust and professionalism at all times
- Support planning of:
- Town halls
- Leadership meetings
- External engagements
- Ensure logistics and follow-through
- Track deadlines, deliverables, and key priorities
- Provide updates and summaries to the CEO
- Maintain visibility across initiatives
- Identify inefficiencies in executive workflows
- Build systems to improve organization and execution
- Support scalable executive support processes
This role is for someone who:
- Thrives in high-responsibility, fast-paced environments
- Is highly organized and detail-oriented
- Can anticipate needs before they arise
- Communicates clearly and professionally
- Understands how to support leadership without needing constant direction
- 3–5 years in executive support, administrative, or coordination roles
- Experience supporting senior leaders preferred
- Strong organizational and time management skills
- Experience in nonprofit or mission-driven environments
- Experience working in remote teams
- Strong writing and communication skills
- 10–15 hours per week
- Flexible schedule (with responsiveness to executive needs)
- Fully remote
- Direct exposure to executive leadership
- Experience supporting high-level strategy and operations
- Opportunity to influence organizational efficiency and execution
- Development in executive communication and coordination
We are operating in real time.
To ensure alignment:
- You must be able to start within 14 days
- You must complete the full application
- You must be responsive and reliable
This is a volunteer role.
We are onboarding individuals who are ready to contribute immediately.
Please only apply if you are prepared to begin within the next 14 days.
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