Staff Accountant

Position Summary

Part‑Time (20–30 hrs/week) OR Temp‑to‑Perm

The Staff Accountant supports an accurate and timely month‑end close and maintains clean financial records in Quick Books Online. This role focuses on reconciliations, journal entries, accruals, revenue tie‑outs, and organized documentation. The Staff Accountant works closely with the Accounting Manager to standardize accounting processes, strengthen financial accuracy, and improve close speed within a mission‑driven behavioral health organization.

• Complete assigned tasks on the monthly close calendar.
• Prepare support schedules, account analyses, and variance checks.
• Reconcile key balance sheet accounts (bank/credit cards, payroll clearing, accruals, etc.).
• Maintain organized work papers to support internal review, audits, and tax preparation.

• Prepare routine accruals (payroll/benefits timing, subscriptions, rent, insurance).
• Post journal entries in Quick Books Online with accurate support and class coding.
• Ensure entries align with GAAP principles and internal documentation standards.

• Assist with tie‑outs between operational systems (EHR/billing outputs) and the general ledger.
• Research and explain revenue or AR variances, including timing differences and claims‑related issues.
• Support revenue accuracy and documentation requirements.

• Maintain templates, recurring schedules, and checklists for close activities.
• Identify recurring issues, propose improvements, and help reduce rework or reclasses.
• Support efforts to streamline and standardize accounting processes.

• Assigned accounts are reconciled accurately and on time every month.
• Close tasks are delivered on schedule with minimal rework.
• Issues are flagged early with clear explanations and proposed solutions.
• Documentation is clean, consistent, and easy to follow.

• Education:
  
  Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; or an equivalent combination of education and experience.
• Experience:
  • 2+ years of accounting or bookkeeping experience with month‑end close exposure.
  • Experience performing bank/credit card reconciliations and maintaining clean support schedules.
  • Working knowledge of accrual accounting and journal entries.
  • Experience with Quick Books Online is preferred.
  • Experience in healthcare, behavioral health, or multi‑location accounting is a plus.
• Technical
  
  Skills:
  • Proficiency with Quick Books Online (Advanced preferred).
  • Strong Excel skills, including reconciliation schedules, pivots/lookups, and variance checks.
  • Ability to maintain organized work papers and follow standardized accounting processes.
• Soft Skills:
  • Strong organizational and time‑management skills.
  • High attention to detail and follow‑through.
  • Clear communicator, especially when issues arise, or accounts do not tie out.
  • Ability to work independently and collaboratively within a small accounting team.
  • Dependable under deadlines, with a commitment to accuracy and consistency.