Accounts Receivable Specialist

Brief Description

The Accounts Receivable Specialist supports Simpson University’s Finance Department by processing and recording payments and other incoming funds from across the University, maintaining accurate accounts receivable records, reconciling receivable and cash activity, resolving discrepancies, and supporting collections, month-end close, and financial reporting. The position works collaboratively with departments throughout Simpson University to ensure receipts are properly documented, coded, deposited, and recorded.

The Accounts Receivable Specialist supports Simpson University’s Finance Department by processing and recording payments and other incoming funds from across the University, maintaining accurate accounts receivable records, reconciling receivable and cash activity, resolving discrepancies, and supporting collections, month-end close, and financial reporting. The position works collaboratively with departments throughout Simpson University to ensure receipts are properly documented, coded, deposited, and recorded.

• Associate’s degree in accounting, business, finance, or a related field preferred.
• One to two years of accounts receivable or accounting experience.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft excel.
• Effective communication and customer service skills.
• Experience in higher education or experience with an ERP/accounting system is preferred.

• Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ
• Demonstrate Simpson University Values in the performance of all duties.
• Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook
• Maintain the confidentiality of information, data and records
• Properly exercise tact, diplomacy, discretion, and professional judgment
• Demonstrate strong customer service skills in the performance of job duties
• Demonstrate good organizational and communication skills in the performance of job duties
• Supervises employees in accordance with Simpson University policies and procedures
• Support the overflow needs of other departments within the respective university area
• Perform other duties in accordance with this position as deemed necessary by the immediate supervisor

• Process and post daily payments, deposits and other incoming receipts.
• Prepare invoices and monitor outstanding accounts receivable.
• Research unidentified deposits, unapplied cash, and resolve payment, billing and account discrepancies.
• Reconcile accounts receivable activity to the general ledger.
• Process account adjustments, refunds, and corrections as needed.
• Maintain organized documentation and supporting records for transactions.
• Assist with month-end close, reconciliations, and financial reporting.
• Prepare documentation and reports for audit.
• Work closely with other Simpson University departments to resolve account issues and ensure transactions are recorded accurately.
• Perform other Finance Department duties and special projects as assigned.
• Coordinate with University departments to identify the source, purpose, fund, department and appropriate coding for receipts.
• Process approved adjustments, refunds and corrections.
• Coordinate with Student Accounts regarding student-related receivables while maintaining Finance’s accounting and reconciliation responsibilities.

Accounts Receivable Specialist

Indoors in controlled environment

Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener

Sitting for long periods of time using a computer

Key (Based on typical week):
N=Never
R=Rarely (Less than 1 hour per week)
O=Occasional (1%-33% of time)
F=Frequent (34%-66% of time)
C=Constant (over 66% of time)

N
R
O
F
C
N
R
O
F
C

Under 10 lbs
X
Reach over shoulder
X
11-20 lbs
X
Reach over head
X
21-50 lbs
X
Reach outward
X
51-100 lbs
X
Climb
X
Over 100 lbs
X
Crawl
X
Kneel
X

Squat
X
Under 10 lbs
X
Sit
X
11-20 lbs
X
Walk-Normal Surfaces
X
21-50 lbs
X
Walk-Uneven Surfaces
X
51-100 lbs
X
Walk-Slippery Surfaces
X
Over 100 lbs
X
Stand
X
Bend
X

Automatic Trans
X
Standard Trans
X

Keyboard/Ten Key
X
Fingering (fine dexterity)
X
Handling (grasping, holding)
X
Repetitive Motion – Hands
X
Repetitive Motion - Feet
X
Salary Range: $20.00 - $25.00 hourly