Accounting Specialist

Are you a detail-oriented numbers person who takes pride in accuracy, integrity, and getting the reconciliation to tie out just right? At SMART Workforce Center, we're on a mission to build a quality workforce for today and tomorrow—and we're looking for a dedicated Accounting Specialist to help keep our financial operations running smoothly behind the scenes.

In this role, you'll perform a broad range of accounting, grant, and financial support functions that keep our organization strong and compliant. From processing accounts payable and reconciling bank accounts to preparing journal entries and supporting payroll, your work will ensure our transactions are accurately recorded, properly documented, and compliant with organizational policies, grant agreements, and generally accepted accounting principles.

As part of our finance team, you'll review invoices for accuracy and grant compliance, code expenditures to the appropriate funding sources, and maintain vendor records, W-9 documentation, and annual 1099 reporting. You'll also assist with monthly and year-end closing activities, prepare schedules for annual audits and monitoring reviews, and help maintain the strong internal controls that protect the integrity of our financial information.

This position offers the opportunity to put your accounting expertise to work in a mission-driven environment. You'll utilize MIP Fund Accounting, Microsoft Excel, and other financial systems to maintain accurate records, while providing excellent customer service to staff, vendors, funding agencies, and external partners. Whether you're reconciling complex accounts, supporting an audit, or troubleshooting a discrepancy, your attention to detail will directly support programs that strengthen our local workforce and communities.

This full-time, non-exempt position starts at an hourly wage between $27.00 and $37.00, depending on experience. We're looking for a detail-driven professional with an Associate degree in Accounting, Finance, Business Administration, or a closely related field (Bachelor's preferred) and a minimum of three years of progressively responsible accounting experience. Experience with nonprofit organizations, governmental grants, or federally funded programs is highly desirable.

We also offer a great benefits package, including three weeks of paid vacation each year, a company-paid retirement program, a paid week off between Christmas and New Year's, a cafeteria benefit plan, paid sick leave, tuition reimbursement, and a host of other employee benefits. Most importantly, we offer a friendly and supportive working environment that includes potlucks and other fun activities!

The Accounting Specialist performs a broad range of accounting, grant, and financial support functions for Smart Workforce Center. The position is responsible for accounts payable, accounts receivable, payroll assistance, financial reporting, maintenance of accounting records, and compliance with federal, state, local, and private funding requirements. The position ensures transactions are accurately recorded, properly documented, and compliant with organizational policies, grant agreements, and generally accepted accounting principles.

Process accounts payable, ACH and check payments, and corporate credit card transactions.

Review invoices for accuracy, appropriate approvals, allowability, and grant compliance.

Code expenditures to the appropriate funding source, cost category, and general ledger accounts.

Prepare journal entries and maintain supporting documentation.

Reconcile bank accounts, general ledger accounts, payroll accounts, and subsidiary ledgers.

Maintain vendor records, W-9 documentation, and annual 1099 reporting.

Support payroll processing, benefit reconciliations, and payroll allocations as needed.

Maintain fixed asset and inventory records and prepare required property reports.

Assist with monthly and year-end financial closing activities.

Prepare schedules and documentation for annual audits, monitoring reviews, and financial reporting.

Utilize MIP Fund Accounting, Microsoft Excel, and other financial systems to maintain accurate accounting records.

Maintain strong internal controls and safeguard confidential financial information.

Provide excellent customer service to staff, vendors, funding agencies, and external partners.

Perform other related duties as assigned.

Knowledge of GAAP, nonprofit accounting…