Sr Administrative Assistant

Job Title: Sr Administrative Assistant

Location: San Rafael, CA, United States

Type: Contract

Compensation: $25.00- $34.89

Contractor Work Model: On-Site, Hybrid Role (Need to be in San Rafael Office When Needed, Approximately 5 days per month)

Hours: 40 hours per week

Leading biotechnology company looking for an experienced Sr. Administrative Assistant. Ideal candidates should have at least 5 years administrative experience in the biotechnology or pharmaceutical industry. As well as experience with SAP/SRM contract management experience.

• Coordinate and organize meetings, conference calls, and offsite events, including logistics, technical setup, catering, and minute-taking
• Manage travel arrangements, including flights, accommodations, and transportation, ensuring adherence to budget and policy guidelines
• Prepare and process expense reports using Concur or similar systems, ensuring accuracy and timely reimbursement
• Oversee office supplies and departmental inventory management
• Serve as the point of contact for IT issues, supporting ongoing team productivity
• Participate actively in GPS meetings, contributing to effective communication and operational continuity
• Maintain and coordinate departmental calendars, supporting leadership and staff scheduling
• Submit and track contract requests within Bio Marin’s contract management system
• Reconcile departmental invoices and monitor financial transactions
• Develop and update departmental project trackers, follow up on deliverables, and prepare status reports
• Organize and maintain departmental files within Bio Marin’s document management system
• Manage contact lists and organizational charts to reflect department changes

• Minimum of 5 years administrative experience, preferably supporting pharmacovigilance or biotech/pharmaceutical functions
• Proven experience with SAP/SRM contract management systems
• Advanced proficiency in Microsoft Office Suite, Concur, SharePoint, and other business tools
• Strong organizational, planning, and coordination skills in fast-paced environments
• Excellent written and verbal communication abilities
• Ability to work independently with initiative and attention to detail
• Bachelor’s degree highly preferred