Administrative Secretary II

Administrative Secretary II

The current vacancy is in the Auditor Controller's Department. Oral exams will be scheduled for July 8-10, 2026. Responses to supplemental questions are required. Final filing date:
July 06, 2026, at 8:30 AM. Salary information: $3,869 - $4,939 approximate monthly / $22.32 - $28.49 approximate hourly.

About Shasta County:
Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

About the Department:
The Auditor-Controller serves as the chief accounting officer for the County. The office acts as ex-officio Auditor and/or Controller for various schools, special districts, and County joint powers agencies. The Auditor-Controller's office also draws warrants from and makes deposits to the County treasury, prepares County and some district payrolls, and provides accounting supervision over all County departments and districts maintaining funds in the County treasury.

The Auditor-Controller's Office also tabulates the County Budget, accounts for property taxes and special assessments, apportions collections, and prepares financial reports and audits.

About the Position:
Under general direction, to perform secretarial, clerical, and routine administrative duties in support of an Assistant or Deputy Director of a Department, manager and/or staff assistant whose programs and objectives have involvement on a direct and continuing basis with other departments and extensive public interest; to relieve the manager and/or staff assistant of routine procedural activities; performs complex and highly responsible office support work requiring independence, initiative, and discretion;

interprets policy and administrative regulations; may supervise the work of clerical support staff; and performs related work as required.

Within the Auditor's office, this position serves as a key administrative support role, acting as the primary point of contact for customers, staff, and external agencies. Responsibilities include managing the front desk, answering and directing phone calls, processing and distributing checks, handling incoming and outgoing mail, maintaining records and document retention systems, coordinating office operations, and providing customer service in a fast-paced office.

The position also supports financial and personnel functions, including accounts payable, account reconciliations, training coordination, onboarding activities, and safety compliance. Success in this role requires strong organizational skills, communication skills, attention to detail, professionalism, and the ability to manage multiple priorities while maintaining compliance with County policies and regulatory requirements.

Distinguishing Characteristics:
An Administrative Secretary II position requires a general knowledge of the policies and procedures of an organization under a manager's control and assists in organizing and coordinating the work of the office.

Ideal Candidate:
The ideal is a highly organized and detail-oriented professional with exceptional communication skills. They will possess excellent verbal and written communications, time management, and information management skills. They possess experience in efficiently taking accurate meeting notes, scheduling meetings, managing supply orders, and supporting a diverse team that includes staff, supervisors, and managers. A successful candidate thrives in dynamic office environments, excels at multitasking, and approaches every responsibility with discretion and professionalism.

Importantly, they are adept at handling highly confidential information with absolute integrity, ensuring that sensitive matters are managed with the utmost trust and respect for privacy. Their proactive attitude and ability to anticipate office needs ensure smooth daily operations and strong support for all members of the organization.

Duties may include, but are not limited to, the…