Office Support

Benefits:

• Paid Holidays
• Vacation
• 401(k)
• 401(k) matching
• Health insurance

Thompson Land Management, LLC Office Support

Redding, California

Full-Time | Hourly | In-Person

Join a Growing Team That Makes a Difference

Are you someone who loves organization, enjoys solving problems, and takes pride in helping a business run efficiently?

Thompson Land Management is looking for a dependable, detail-oriented Office Support professional who thrives in a fast-paced environment and enjoys variety in their work. This position works directly with the Business Manager and plays an important role in supporting nearly every area of the business.

If you're looking for more than "just another office job," and want an opportunity to learn, grow, and make a meaningful impact every day, we'd love to meet you.

At Thompson Land Management, you'll become part of a close-knit team where your work truly matters. You'll gain hands-on experience across accounting, payroll, human resources, project administration, contracts, compliance, and business operations while working directly alongside company leadership.

• Competitive hourly pay based on experience
• Employer-sponsored health insurance
• 401(k) retirement plan with company match
• Paid Time Off (PTO)
• Paid holidays
• Ongoing training and professional development
• Opportunities for advancement within a growing company
• Supportive team environment where your ideas are valued
• A career, not just a job

The Office Support position serves as a vital member of our administrative team, working directly under the Business Manager to help keep daily business operations organized, efficient, and moving forward.

This role provides administrative support across multiple areas of the business, including accounting, payroll, human resources, project administration, contracts, compliance, insurance, customer service, vendor coordination, and general office operations.

The ideal candidate is organized, dependable, detail-oriented, and enjoys working in a fast-paced environment where every day is different.

• Answer and direct incoming phone calls professionally.
• Respond to emails and general office inquiries.
• Prepare letters, reports, spreadsheets, forms, and correspondence.
• Maintain organized electronic and paper filing systems.
• Schedule meetings and coordinate calendars.
• Order office supplies and maintain inventory.
• Assist with general office organization and daily administrative tasks.

• Assist with accounts payable and accounts receivable documentation.
• Organize invoices, receipts, and financial records.
• Assist with Quick Books Online administrative functions.
• Process vendor paperwork and customer information.
• Support credit applications and vendor account maintenance.

• Prepare new hire onboarding packets.
• Maintain confidential employee files.
• Assist with payroll preparation through ADP.
• Process employee forms and benefit documentation.
• Track PTO and employee status changes.

• Assist with contract preparation and organization.
• Maintain insurance certificates.
• Track permits, licensing, and compliance deadlines.
• Organize DOT, OSHA, and regulatory documentation.
• Maintain subcontractor compliance records.

• Assist with project documentation.
• Coordinate with vendors and subcontractors.
• Support fleet and equipment recordkeeping.
• Maintain fuel and project records.
• Provide administrative support to management.

Within your first year, you'll:

• Become a trusted resource for employees and leadership.
• Independently manage routine office responsibilities.
• Maintain organized and accurate records.
• Help improve office systems and efficiency.
• Consistently produce high-quality work.
  
  Become someone the team can rely on every day.

• High school diploma or equivalent.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail.
• Strong computer proficiency.
• Microsoft Word, Excel, Outlook, and Adobe Acrobat experience.
• Ability to prioritize multiple responsibilities.
• Professional customer service skills.
• Ability to maintain confidentiality.
• Valid driver's license and reliable transportation.

• Associate's degree or equivalent experience.
• Two or more years of administrative experience.
• Quick Books Online experience.
• ADP payroll experience.
• Construction, forestry, heavy equipment, or contractor administration experience.
• Experience with contracts, compliance, insurance certificates, or permitting.
• Bilingual (English/Spanish) is a plus.

• Loves organization and creating efficient systems.
• Notices details others often miss.
• Enjoys solving problems.
• Takes ownership of your work.
• Learns new software quickly.
• Is dependable and follows through.
• Communicates professionally.
• Thrives in a collaborative team environment.
• Wants to grow professionally.