Financial Controller; Position

Contract Term: 12 months with option to renew

As this is not a permanent, full‑time position, the role is not eligible for company sponsored fringe benefits, including health insurance or paid time off.

Northern Valley Catholic Social Service (NVCSS) Housing Department (“the Agency”) is a 501(c)(3) nonprofit affordable housing organization serving communities in Northern California. The Agency currently oversees 7 single‑asset corporations (SACs) and 4 Low‑Income Housing Tax Credit (LIHTC) properties with separate books and compliance requirements, supporting property operations, asset management, resident services, and development. The Agency’s accounting systems include [e.g., Quick Books or comparable], with reporting needs for investors, lenders, and regulators

The Agency seeks proposals from qualified firms or individuals to provide Controller services to strengthen financial operations, ensure compliance (nonprofit GAAP, LIHTC, lender and investor requirements), improve reporting accuracy and timeliness, and support strategic decision‑making. The initial term is expected to be [12 months] with an option to renew based on performance and funding.

The selected Controller will provide the following services, in collaboration with Agency leadership, property management, auditors, and tax preparers.

• Monthly Close & Financial Statements for the parent nonprofit and each SAC and LIHTC entity: accrual close, reconciliations (banks, intercompany, A/R, A/P, escrow/impound, reserves), entity‑level and consolidated statements (Balance Sheet, Income Statement, Cash Flow), and Budget vs. Actuals with variance analysis.
• Consolidation across entities, including elimination entries and intercompany transactions.
• Budgeting & Forecasting: annual budgets (entity and consolidated), 13‑week cash flow and 12‑month rolling forecasts, re‑forecasting and scenario modeling as requested.
• Board & Management Reporting: monthly/quarterly dashboard packs (key metrics, covenant status, liquidity, arrears, payables aging, capital needs, occupancy trends).
• Manage financial, compliance, reporting, and draw processing for affordable housing grants including pre‑development through construction closeout and applicable program grant distributions after certificate of occupancy.

• Audit Preparation & Support: GAAP‑compliant work papers, schedules, and PBC lists for annual audit(s); coordinate with external auditors to ensure timely responses and adjustments.
• Tax Compliance Coordination: coordinate with tax preparers on Forms 990/990‑T (as applicable), state filings, and LIHTC K‑1 cycle support.
• LIHTC/Regulatory/Lender/Investor Reporting: prepare/support investor reporting packages and capital account roll forwards; prepare or support required reports to lenders, syndicators, bond issuers, and regulatory agencies; track and report on reserve requirements (replacement, residual receipts, operating) and escrow accounts.
• Debt & Covenant Compliance: maintain covenant tracker; prepare debt compliance certificates; monitor DSCR, liquidity, and reserve tests.

• Accounting Systems: maintain and optimize the chart of accounts; recommend improvements for multi‑entity reporting; evaluate current systems and propose enhancements or integrations for accuracy and efficiency.
• Internal Controls & Policies: document/update policies for procure‑to‑pay, cash disbursements, journal entries, credit cards, and approvals; establish segregation of duties and approval matrix; implement supporting checklists.
• Cash Management: weekly cash positioning and 13‑week cash flow; liquidity management across entities; intercompany settlements with proper documentation.

• A/P and A/R Oversight: ensure timeliness and coding accuracy (including property and project codes); maintain approval workflows; competitive procurement documentation as required by funders; support 1099 reporting (prepared by A/P or external vendor).
• Payroll Oversight — Reconciliation Only (No Processing): reconcile payroll…