Associate Superintendent of Business Services Job Redding area,California USA,Management

SHASTA UNION HIGH SCHOOL DISTRICT

Associate Superintendent of Business Services

Definition

Directly responsible to the District Superintendent. Under administrative direction: leads, plans, organizes, directs, controls, and coordinates the Business Services Division. The Business Services Division includes: fiscal services, nutrition services, transportation, maintenance and operations, facilities planning, construction, and risk management. Serves as a member of the Superintendent’s cabinet, provides leadership, supervises, trains, and evaluates the performance of assigned personnel; and performs related work as required.

Essential

Functions

Collaborates with staff in the development of a budget that is responsive to the District’s Local Control Accountability Plan (LCAP).

Assure that the District’s financial records are accurate and in compliance with county, state, and federal legal requirements and auditor guidelines.

Provide direction, supervision, systems development and monitoring of:

The District’s budget, accounting, payroll, warehousing, purchasing, inventory control, and energy conservation functions
The District’s student transportation system
The District’s facilities, maintenance custodial and grounds functions
The data processing equipment and software systems affecting Business Services
The District’s food service program

Coordinate, process, and control transfers of budgeted funds when requested by program Directors or Associate Superintendents.

In coordination with the Facilities Administrator, review and approve for payment bills submitted by building contractors, testing laboratories, consulting engineers, and surveying firms.

Confers with architects, contractors and others in connection with maintenance and safety program and facilities planning and construction.

Act as a District representative to the District Bond Oversight Committee providing necessary reports on facility development, budget and auditing.

Serve as a member of Principal’s Cabinet, District Management Team, District Negotiation Team.

Attend Board meetings and prepare such reports for the Board as the Superintendent may request.

Assigns and supervises personnel as necessary to maximize the allocations of staff skills and ensures the timely performance of tasks consistent with District standards and expectations.

Coordinate the annual budget priority process as requested by the Superintendent and/or the Board.

Implement capital improvement projects; establish schedules and prepare reports as appropriate.

Cause appropriate monitoring, investigating reporting about workmanship or materials in new construction projects not under the supervision of the Facilities Administrator.

Prepare analyses of program costs and methods of financing, including long-range financial projections.

Work with site administrators in the development of individual budgets, control of expenditures, and interrelated internal accounting controls with schools, school clubs, or other organizations involved in financial activities with the school district; take the lead in developing improvements in the financial management of the school system, including budget methods, format, and presentation.

Develop budget guidelines, coordinate preparation of the budget, and assist key administrators in review of the budget.

Arrange for audits of all accounts and records annually by an independent, certified public accountant selected by the Board.

Make a full and complete itemized report of the finances of the District to the Board, as required by law, throughout the year.

Supervise clerical aspects of all insurance matters, such as maintenance of policy registers, premiums, claims, and other aspects as necessary.

Arrange for and supervises preparation, publication, and distribution of budgets as approved by the Superintendent and the Board.

Prepare financial reports and cost studies (keeping time frame for deadlines on special reports) related to the school district budget or other financial affairs of the District. Prepare confidential reports for negotiations.

Assist in the execution of the enacted budget, including the recommendation of administrative controls where…