Accountant, Accounting Assistant, Bookkeeper​/ Accounting Clerk

Job Details
POSITION CODE: 7888
DEPARTMENT/ADMINISTRATION:
Office of Business & Finance
APPOINTMENT:
Staff, Non‑Exempt, Twelve (12) Months, Full‑time (40 hours)
SALARY RANGE: $23.00 – $25.00 per hour
INTRODUCTORY PERIOD:
Six (6) Months
AVAILABLE:
Immediately
POSTING DATE:
May 14, 2026
Final date to receive applications:
Open Until Filled, Apply Immediately.

The Accountant provides oversight and management of the workflow in the areas of Accounting, Cashiering, and Accounts Payable. The role monitors and analyzes all bank accounts for accuracy, applying knowledge of the University general ledger system to ensure correct application of general ledger account codes and university policies and procedures. The Accountant troubleshoots cash and accounting issues, determines appropriate resolutions, and performs periodic account and online payment system reconciliations.

Reporting to the Accounting Manager, the position ensures duties are carried out with an awareness of the impact on the general ledger and in accordance with university policies.

• Query multiple online payment portals to retrieve cash receipt activity, communicate with appropriate departments, and assist in determining appropriate GL accounts.
• Process check stop‑payment requests on lost and stale‑dated checks.
• Prepare account reconciliations for various cash and online payment accounts for review by the Accounting Manager.
• Manage reconciliation and analysis of all online payment systems, researching discrepancies and resolving issues.
• Review and prepare approved adjusting journal entries for data entry into the University’s general ledger.
• Receive corrections, review, and prepare for data entry of approved adjusting journal entries from various departments.
• Receive approved budget adjustments from the Budget team and prepare for data entry into the general ledger.
• Validate recurring and periodic adjusting and chargeback journal entries from departments.
• Manually enter and post approved adjusting journal entries, budget adjustments, and chargeback entries into the general ledger.
• Determine sufficiency of approvals and backup documentation relative to journal entry/correction/budget entry according to policy.
• Audit and review activity and deposits from the Colleague Advancement system for posting to the general ledger.
• Communicate receipt of stock gifts into University brokerage accounts to the Advancement office.
• Calculate gains/losses on sales of stock gifts and create appropriate adjusting journal entries.
• Provide backup and support for the Accounting Manager, Accounts Payable Coordinator, Accounting Assistant, and Cashier as needed.
• Cross‑train and understand desk procedures and departmental policies for the Cashier, Accounts Payable Coordinator, and Accounting Assistant positions. Perform other related duties and special projects as assigned.

• Associate degree in accounting, business administration, finance, or a closely related field.
• Three years progressively responsible professional experience in accounting, accounts payable, bookkeeping, banking/cashiering, or related fields, including Microsoft Office usage.
• Knowledge of generally accepted accounting principles.

• Bachelor’s degree with a major in accounting, business administration, finance, or a related field.
• Proficiency with spreadsheets, technical support, expense management, and word processing software.

• Knowledge of general accounting principles, finance, budgeting, and cost control.
• Knowledge of accounts payable procedures, including petty cash and expense reimbursements, mileage rates, and sales/use tax procedures.
• Knowledge of applicable federal and state laws and regulations.
• Work independently and exercise independent judgment with minimal supervision in a fast‑paced environment.
• Prepare accurate reports, data entries, and files.
• Communicate effectively and follow instructions, verbally and in writing.
• Possess excellent technical, analytical, and problem‑solving skills.
• Aptitude to learn new technologies and recommend ways to improve efficiency.
• Excellent…