Real Estate Executive Assistant

About the Opportunity

We are seeking an exceptional Executive Assistant to support a top-producing real estate agent serving Redlands and the surrounding communities. This is not a typical administrative position. We are looking for a highly organized, resourceful, and proactive professional who can become a trusted right-hand partner in a fast-paced real estate business. The ideal candidate values honesty, integrity, accountability, and hard work.

They are a natural problem solver who takes ownership of challenges, follows through on commitments, and consistently looks for ways to improve systems, processes, and client experiences.

If you thrive in an environment where every day is different, enjoy helping people, and take pride in doing things the right way, we would love to meet you.

• Competitive base salary $72,000+
• Performance-based bonus opportunities
• Referral incentives
• Professional development and training
• Potential growth into leadership, transaction coordination, operations management, or licensed real estate roles.

• Manage calendars, appointments, meetings, and scheduling
• Coordinate communications between clients, agents, vendors, lenders, and escrow companies
• Anticipate needs and proactively solve problems before they become issues
• Handle confidential information with professionalism and discretion

• Maintain databases, records, files, and transaction documentation
• Prepare contracts, reports, presentations, and correspondence
• Track deadlines and ensure tasks are completed accurately and on time
• Improve systems and workflows to increase efficiency

• Deliver exceptional service and communication throughout every transaction
• Serve as a primary point of contact for clients and vendors
• Resolve issues professionally and confidently
• Create a smooth and organized experience from listing to closing

• Assist with social media, marketing campaigns, and client events
• Coordinate listing preparation and marketing materials
• Support special projects and business growth initiatives

• Must live within 30 miles of Redlands, CA
• Reliable transportation and valid driver's license
• Minimum 2 years of administrative, executive assistant, customer service, or related experience
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Ability to prioritize multiple projects simultaneously
• Proficiency with Google Workspace and Microsoft Office, and Canva
• High attention to detail
• Strong problem-solving skills and independent decision-making ability

• Real estate experience
• Familiarity with transaction coordination
• Marketing experience
• Experience with CRM systems
• California Real Estate License (not required)
• Candidates without a real estate license must be willing to obtain one within 12 months of employment

• Highly dependable and trustworthy
• Enjoys helping others succeed
• Can stay calm under pressure
• Takes initiative without being asked
• Communicates professionally and confidently
• Learns quickly and adapts to change
• Takes pride in doing quality work
• Wants to build a long-term career, not just find a job