Scheduler, Administrative​/Clerical

Job Details Level: Experienced

Job Location:

San Bernardino, CA

Position Type: CONFIRE EM

Salary Range: $22.00 - $32.00 Hourly

Job Category:
Office / Administrative

Scheduler is responsible forprovidingday to day administrative supportofscheduling activities for local operation.

Scheduler is responsible for ensuring that each day all shifts are filled by the appropriately certified individual with the appropriate levelof seniority and in the appropriate overtime status.

Scheduler is responsible forcontactstaff to fill open shifts due to call offs, vacations, added shifts.

Scheduler is responsible for documenting all activities inschedulingmodule of Human Resources Information System software.

Scheduler is to act as the primary liaison between local operations management staff and dispatch staffregardingscheduling and staffing matters.

This isaNon-Exempt/Hourly position.

• Maintains up to date staff rooster ofentireworkforcein order tobe able to contact allpersonalregardingscheduling and payroll issues.
• Is intimately familiar with operations Master Schedule and works withstaffandmanagement team to ensurescheduleis always fully staffed.
• Works with staff and management team toanticipateand fill any planned openings in the operations Master Schedule due to vacation requests, leaves of absence, etc. by proactively planning and contacting the most appropriate staffto fill open shifts.
• Works with staff and management team to fill any unplanned openings in the operations Master Schedule due to call offs, emergencies, etc. byimmediatelycontacting the most appropriate staffto fill open shifts.
• Responsible for data input into human resources scheduling softwareregardingall scheduling and staffing activities.
• First point of contact for all staffregardingany and all scheduling and staffing issues.
• Demonstrates knowledge, understanding and complianceofcompany policies and procedures.
• Ensures security of buildings, vehicles, equipment, supplies,system sand all other company property.
• Ensures the security of all company computer systems by adhering to security procedures andutilizingappropriate passwords policies.
• Performs daily appropriate housekeeping duties.
• Complete andmaintainappropriate training,certification and licensure for their position.
• Maintaina high levelof customer service when dealing with patients, patient families, co-workers, clients, other healthcareprovidersand the general public.
• Maintains security and privacy of all confidential and proprietary company information at all timesin accordance with company policy.
• Maintains security and privacy of all company and patient information at all timesinaccordanceHIPPA and all other local,stateand federal regulations.
• Notifies Manager of any lapses in documentation resulting in less than full compliance with compliance and HIPAA standards.
• Reports to assigned shifts properly groomed and attired and on time unless the proper notification has been made. Remains on duty until properly relieved.
• At alltimessets an example of professionalism and places customer service,compliance and safety above all else.
• Acts at all times with his/her personal safety in mind, as well as the safety of others.
• Assures all company goals,objectives and procedures are followed on a daily basis.
• Performs other duties as directed by management.

• Must be proficient with all Microsoft Office software packages.
• Must have excellent administrative skills and bevery detailed orientated.
• Must be punctual and able to meet deadlines as assigned.
• Knowledge of human resourcesschedulingsoftware programs desirable.
• Must have the ability to properly perform job responsibilities as listed.
• Mustpossessa high degree of personal integrity and responsibility.
• Must have the ability to simultaneously manage multiple activities without error.
• Must have the ability to work effectively with minimal supervision, using good judgment.
• Must have good computer skills and be able to type at least 30 words per minute

• Musthave High School  Diploma or GED.
• Experience as EMT or Dispatcher desirable.

• The ability to reach,pushand pull.
• The ability to sit or stand forlong periodsof time.
• The ability to lift and maneuver 35 pounds without difficulty.
• The ability to use a computer keyboard and write for extended periods of time.
• The ability to use phones to communicate with staff for extended periods of time.
• Must have the ability to work in afast paced, hectic,high…