Procurement and Contracts Manager

Procurement and Contracts Manager

Position Code: 7852

Department/Administration:
Office of Budget and Finance

Position:
Administrative, Exempt (12 months), Full-time (40 Hours)

Salary Range: $90,000-$100,000

Hiring Range:
Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training.

Introductory Period:
Twelve (12) Months

Available:
Immediately

Posting Date:
April 1, 2026

Final date to receive applications:
Open Until Filled, Apply Immediately.

Definition of Classification:

The Procurement & Contracts Manager is responsible for leading the University's procurement and contracting activities as the institution's primary procurement authority. This position oversees competitive sourcing, contract negotiation, supplier evaluation, policy development, procurement governance, and day-to-day procurement operations. The Manager ensures that all procurement and contracting activities comply with University policies, legal requirements, and regulatory standards.

The Manager will initially focus on implementing the University's new procurement system and developing procurement policies and workflows, including requirements gathering, workflow design, documentation, and campus-wide training. After implementation, the Manager will assume full responsibility for strategic sourcing, contract management, procurement operations, system administration, and campus support.

This position works collaboratively with the Controller, Accounts Payable, Legal, IT, and campus departments and serves as the University's subject-matter expert for procurement and contracting.

Duties and Responsibilities:

The duties and responsibilities include, but are not limited to, the following:

Procurement System Implementation & Administration

• Lead implementation of the University's new procurement system, including requirements gathering, workflow design, testing, and go-live support.

• Develop and document procurement processes, approval workflows, and system procedures.

• Administer the procurement system after implementation, including configurations, vendor records, approval hierarchies, category structures, and punch-out catalogs.

• Monitor procurement workflow queues and ensure timely routing and processing of transactions.

• Collaborate with IT, Finance, and external vendors to troubleshoot issues, support system enhancements, and ensure system performance.

• Provide training, guidance, and ongoing support to campus users to ensure effective system adoption.

Procurement Operations & Transactional Support

• Manage end-to-end procurement transactions across multiple categories, ensuring completeness, accuracy, and policy compliance.

• Review and process purchase requests, ensuring appropriate documentation, approvals, and alignment with University policies.

• Assist departments with developing and processing purchase requests and provide procurement guidance.

• Maintain supplier, contract, and category master data in the ERP/procurement system.

• Support qualification and onboarding of new vendors in alignment with University standards.

• Resolve order discrepancies, defective goods, invoice issues, and delivery problems in coordination with Accounts Payable, vendors, and campus departments.

• Maintain and update punch-out catalogs, including item availability, pricing, supplier updates, and category alignment.

Strategic Procurement & Sourcing

• Conduct supplier searches, product evaluations, and market research to identify optimal sources based on price, quality, availability, and reliability.

• Administer RFIs, RFQs, and RFPs; evaluate supplier proposals, pricing, and market trends to ensure competitive, data-driven sourcing decisions.

• Negotiate contract terms, pricing, payment schedules, and delivery requirements with new and existing vendors.

• Contribute to long-term procurement strategy, including spend optimization, category management, and continuous improvement initiatives.

• Lead cross-functional initiatives involving Finance, IT, Legal, and campus departments to strengthen procurement governance and operational efficiency.

Contract Management

• Oversee the…